Project Operations Specialist Intern

Trace3•Irvine, CA

6d•$18 - $24

About The Position

As part of Trace3’s Trace3xpereince Program, the Project Operations Specialist Tracer (Intern) will learn the end-to-end administration of professional services engagements, including client billing, vendor purchase order management, and bill processing. The intern will work with Client Experience Leaders on internal projects intended to improve operational efficiency. The program offers accelerated professional development, IT industry exposure, mentoring, and networking across the organization. The intern will learn to review and validate statements of work, levels of effort, and purchase orders; set up projects in Finance & Operations systems and maintain accurate project financials based on the governing contract; generate vendor purchase orders and process vendor bills; work with project managers and account teams on client invoices; and complete project closure and financial reconciliation procedures. The role also involves building relationships with internal teams, sales, and vendors, and supporting operational initiatives as assigned. The position involves light physical exertion, including long periods of sitting, occasional standing and walking, limited bending and similar movements, and occasional lifting or moving of items up to 25 pounds. The work takes place in an indoor office environment, frequently around other employees and their conversations; noise levels and temperature may vary. The position requires in-person and telephone communication, as well as vision for reading printed materials and computer screens.

Requirements

Be enrolled in the junior or senior year of an undergraduate or graduate degree program at an accredited college or university.
Pursue a field of study applicable to the Purchasing Specialist Internship.
Have a cumulative GPA of 2.5 or better; People and Organizational Health may require a copy of the applicant’s transcript.
Be available to work 20 to 40 hours per week throughout the internship.
Work independently on assigned tasks and accept direction on assignments.
Demonstrate self-motivation, a customer mindset, and a desire to help people.
Show enthusiasm for technical problem solving, attention to detail, and strong communication skills.
Be able to learn and research in a dynamic and engaging environment.

Nice To Haves

Academic, professional, or internship experience working in a professional setting.

Responsibilities

Review and validate Statements of Work (SOWs), Levels of Effort (LOEs), and/or Purchase Orders (POs).
Set up projects in Finance & Operations systems and ensure project financials reflect the governing contract.
Generate vendor purchase orders and process vendor bills for professional services engagements.
Work with Project Managers and account teams to generate client invoices.
Complete project closure procedures, including financial reconciliation.
Build relationships with internal teams, sales, and outside vendors.
Support Client Experience Leaders with operational initiatives and other assigned duties.