Project Operations Specialist Intern

Trace3 • Irvine, CA

6d

About The Position

As part of Trace3’s Trace3xpereince Program, the Project Operations Specialist Intern will learn the end-to-end administration of professional services engagements, including client billing, vendor purchase order management, and bill processing. The intern will work with Client Experience Leaders on internal projects that aim to improve operational efficiency. The program offers accelerated professional development, IT industry exposure, mentoring, and networking across the organization.

Requirements

• Be enrolled in the junior or senior year of an undergraduate or graduate degree program at an accredited college or university.
• Pursue a field of study applicable to the Purchasing Specialist Internship.
• Have a cumulative GPA of 2.5 or better.
• Be available to work 20 to 40 hours per week throughout the internship.
• Be able to work independently on assigned tasks and accept direction.
• Demonstrate self-motivation, a customer-focused mindset, and a desire to help people.
• Show enthusiasm for technical problem-solving, attention to detail, and strong communication skills.
• Be able to learn and conduct research in a dynamic environment.

Nice To Haves

• Academic, professional, or internship experience working in a professional setting.

Responsibilities

• Review and validate Statements of Work (SOWs), Levels of Effort (LOEs), and/or Purchase Orders (POs).
• Set up projects in Finance & Operations systems and ensure project financials reflect the governing contract.
• Generate vendor purchase orders and process vendor bills for professional services engagements.
• Work with Project Managers and account teams to generate client invoices.
• Complete project closure procedures, including financial reconciliation.
• Build relationships with internal teams, sales teams, and outside vendors.
• Support Client Experience Leaders with operational initiatives and perform other duties as assigned.

Benefits

• Comprehensive medical, dental, and vision plans for employees and dependents.
• 401(k) retirement plan with employer match.
• 529 College Savings Plan.
• Health Savings Account.
• Life insurance and long-term disability.
• Training and development programs.
• Snacks and beverages at major offices.
• Collaborative and inclusive culture.
• Work-life balance and generous paid time off.

What This Job Offers

• Career Level: Intern
• Education Level: No Education Listed