Project Office Specialist

Research Foundation of The City University of New York•Facilit Plan, CO

About The Position

The Project Office Specialist (POS) is part of the Office of the Vice Chancellor of Facilities Planning, Construction, and Management (FPCM) and supports CUNY’s multi-billion-dollar, multi-year capital design and construction program across its 26 campuses. The role has primary responsibility for project control, including tracking and reporting project and program performance, particularly schedule and time performance. The specialist exercises independent initiative and judgment, reports directly to the Vice Chancellor for Facility Planning, Construction and Management, and coordinates with directors, assistant directors, project managers, and partnering organizations. The position supports project management reporting and systems, monitors financial and schedule information, identifies discrepancies, and helps develop project execution and management best practices. It also contributes to the design, delivery, maintenance, and integration of web-based and desktop project management applications, including work using C#, MVC, and .NET Core.

Requirements

Bachelor’s degree in engineering, architecture, computer sciences, or another related field.
At least 5 years of design and construction management experience and/or programming and report production experience.
Experience with project management methodologies, planning, cost control, cost lifecycle analyses, and project financial management.
Experience with overall program management.
Good organizational and planning skills.
Excellent written and verbal communication skills.
Ability to meet deadlines and produce multiple reports.
Ability to multitask, work under pressure and to multiple deadlines, and prioritize competing work.
Ability to motivate oneself and a team and to work as a team player.
Ability to set project priorities and adjust implementation strategies.
Ability to work effectively with staff, associates, and internal and external constituents.
Alertness and attentiveness to opportunities to improve processes.
Creativity, adaptability, and an ability to think outside the box.

Nice To Haves

PMP certification.
Experience with New York State and/or New York City design and construction projects.
Demonstrated project management skills.
Strong technical and analytical skills.
Computer skills, including email, spreadsheets, databases, project management, and presentation packages.
Strong command of Excel, macros, and pivot tables.
BizTalk certification.
C#.NET specialist experience.
Experience designing, building, and operating enterprise-grade applications.
Experience developing and maintaining Web APIs.
Experience using C#, MVC, and .NET Core.

Responsibilities

Perform programming functions as needed to extract project management information from systems such as PMWEB, PeopleSoft, and JD Edwards.
Perform project management functions.
Update cost and schedule information for projects included in the Design and Construction Program.
Analyze project budget performance, including expenditures, actuals, and projections.
Analyze schedule performance for projects in the construction phase.
Identify discrepancies and advise project managers accordingly.
Develop best practices for project execution and management.
Frequently update the CUNY Project Management System with project financial information, schedules, and progress reports.
Prepare regular project management reports to inform decisions by senior FPCM staff.
Coordinate regularly with project managers and assistant directors to exchange information and keep reports and the PMWEB system updated.
Work with partnering organizations to electronically extract and exchange project management information.
Work with the team to design, deliver, and maintain web-based and desktop applications supporting project management needs using C#, MVC, and .NET Core.
Connect local applications and databases with those of other entities.
Coordinate with in-house and external vendors on programming and integration of different project management systems.