Office Specialist

State of Nebraska•Lincoln, NE

5d•Onsite

About The Position

The Office Specialist provides administrative support to nursing staff and leadership at Lincoln Regional Center, supporting behavioral health services and the daily operations of Building 9 (Administration). The role helps clinical teams focus on patient care by keeping administrative processes organized and running efficiently. Duties include managing patient funds and records, supporting meetings, maintaining spreadsheets and calendars, coordinating documents and supplies, and assisting with audits and reporting. The position also provides backup support to the Reception Center and Staffing Office and performs other administrative duties as assigned.

Requirements

Coursework or training in administrative or office support functions, procedures, and methods, including operating personal computers and office equipment, or in areas related to the employing agency’s programs and functions; alternatively, experience in customer service or public contact, applying criteria or regulations, or administrative, office, or secretarial support work using personal computers and office equipment.
Must be at least 19 years of age.
Knowledge of administrative and clerical support practices and procedures.
Knowledge of basic recordkeeping and data management.
Knowledge of customer service principles.
Knowledge of business writing, grammar, and proofreading.
Knowledge of office software such as Microsoft Word, Microsoft Excel, and Microsoft Outlook.
Ability to communicate effectively in person, by phone, email, and written correspondence.
Ability to work professionally with individuals from diverse backgrounds.
Ability to prepare, review, and maintain accurate reports and documentation.
Ability to follow policies, procedures, and administrative guidelines.
Ability to maintain confidentiality when handling sensitive information.
Ability to stay organized and manage multiple tasks in a fast-paced environment.

Nice To Haves

One to two years of experience using Microsoft Word, Microsoft Excel, and Microsoft Outlook for daily administrative tasks.
One to two years of experience managing multiple tasks and staying organized in a busy work environment.
One to two years of experience handling administrative work accurately, including detailed recordkeeping, reviewing documents, and detailed data entry.

Responsibilities

Manage patient funds, including reconciliation and processing withdrawal requests.
Support meetings by preparing agendas and minutes.
Maintain staffing analysis spreadsheets and other Excel spreadsheets.
Scan and distribute documents, schedule meetings, and maintain calendars.
Order and maintain nursing supply inventory.
Assist with data collection and documentation management for medication error reporting.
Conduct audits of restraint and seclusion documentation.
Ensure required nursing unit audits are completed accurately and on time.
Maintain patient property and inventory records.
Provide backup support to the Reception Center.
Provide backup support to the Staffing Office.
Perform other administrative duties as assigned.