Office Specialist

Tohono O'odham Nation • Sells, AZ

13d • $20 - $21 • Onsite

About The Position

The Office Specialist provides secretarial assistance to a director, office manager, and/or administrative assistants on a day-to-day basis under close supervision. Work is reviewed during progress and upon completion for accuracy, timeliness, and conformance to established standards. Most tasks are guided by detailed instructions or procedures. Depending on the assignment, some listed duties may not be required.

Requirements

• High school diploma or GED and one year of general clerical work experience, or an equivalent combination of training, education, and work experience demonstrating the ability to perform the duties.
• Knowledge of Tohono O'odham culture, customs, and traditions.
• Knowledge of English grammar, punctuation, spelling, basic math, clerical office practices and procedures, filing methods, business telephone etiquette and procedures, multi-line telephone equipment, message taking, basic bookkeeping, and applicable federal, state, and tribal laws, regulations, and requirements.
• Skill in providing superior customer service to internal and external customers.
• Ability to write legibly, operate office equipment, organize and prioritize work, compile and prepare reports, communicate effectively verbally and in writing, and establish and maintain positive working relationships.
• Ability to maintain privileged confidential information, work independently, meet strict timelines, work extended hours and various schedules, and travel within the interior and exterior boundaries of the Tohono O'odham Nation.
• Must type 40 WPM for Full Level or 30 WPM for CLI.
• Must demonstrate 60% proficiency in grammar, spelling, and math for Full Level or 55% for CLI.
• A criminal background check, including a 39-month Motor Vehicle Record, is required upon recommendation for hire.
• May be required to possess and maintain a valid driver's license, with no DUIs or major traffic citations within the last three years.
• If required to operate program vehicles, must meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit.

Responsibilities

• Act as a receptionist; greet the public and employees in person or by phone and obtain or provide information.
• Transfer calls, take messages, help customers complete forms and documents, schedule appointments, and distribute or receive documents such as applications, time cards, and invoices while checking them for accuracy and completeness.
• Design or modify filing systems and file information alphabetically, numerically, or chronologically according to office procedures.
• Locate and retrieve records from manual or computerized systems; create, purge, update, correct, merge, assemble, deliver, or pick up files as needed.
• Receive and send documents by fax, use inter-office or U.S. mail, and process outgoing mail.
• Type or enter documents following specified formats, including memos, letters, reports, minutes, labels, dockets, and receipts.
• Compose correspondence for supervisor or manager review and complete forms to process requests or claims.
• Proofread or spell-check documents, make copies, and create charts, forms, and logs to meet departmental needs.
• Perform other job-related duties as assigned and contribute to a team effort.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED