Office Specialist

Cameron County•Brownsville, TX

12d

About The Position

The Office Specialist performs complex clerical support for an assigned department. The role receives and processes documents, enters and verifies data in automated systems, processes transactions, identifies and helps resolve discrepancies, answers questions, and maintains documents and records. The position is subject to a six-month probationary period before Civil Service eligibility and requires submission to a Civil Service Clerical Exam.

Requirements

High school diploma or GED.
Four years of experience performing secretarial and/or administrative support work, or an equivalent combination of education, training, and experience providing the required knowledge, skills, and abilities.
Must submit to a Civil Service Clerical Exam.
Must complete a six-month probationary period before Civil Service eligibility.

Responsibilities

Schedules and organizes events and meetings, sends invitations, and makes follow-up calls.
Performs special projects or research and analysis as assigned.
Creates and implements forms to simplify administrative operations.
Answers phone calls, responds to emails, scans and sends documents, and relays messages to peers and supervisors.
Receives and processes departmental documents, mail, and materials; reviews documents for completeness and accuracy and matches them with related information.
Runs, copies, and distributes reports; establishes and maintains automated and manual records and files; and performs record-retention tasks in accordance with County policy.
Maintains assigned inventory; prepares purchase orders for materials, equipment, and supplies; receives and distributes shipments; and reviews and forwards items for payment.
Provides assistance and information to employees, managers, vendors, citizens, local businesses, and other interested parties regarding departmental functions.
Serves as a liaison among supervisors, vendors, and other departments regarding departmental policies and activities; explains policies and procedures.
Prepares departmental documents requiring knowledge of departmental policies, programs, and procedures, including researching, compiling, analyzing, retrieving, or summarizing data.
Performs other related duties as required.