Office Specialist

City Of Moorhead•Moorhead, ND

About The Position

The City of Moorhead is hiring a part-time Office Specialist in its Public Works Department. This administrative support role assists department operations and serves members of the public by providing customer service and contributing to a welcoming, service-oriented environment. The position handles routine office tasks and special projects, prepares reports and documents, maintains records and files, performs word processing and data entry, and helps ensure work complies with applicable policies, procedures, ordinances, and regulations. The schedule is 20 hours per week, Monday through Friday, four hours per day, with flexible scheduling between 8:00 a.m. and 4:30 p.m. Weekends are not required. The hiring range is $23.21–$24.14 per hour, with a full range up to $32.70 per hour. A 6% cost-of-living adjustment is scheduled for January 2027 under the union contract, and employees receive a salary increase on their anniversary date each year. The City requests an application, letter of interest, and resume.

Requirements

High school diploma or GED.
Six months of experience in an office setting providing administrative clerical support, or in a related field.
Proficiency with basic software, including Microsoft Word, Excel, and Outlook.
Thorough knowledge of standard office practices, procedures, equipment, and office assistance techniques; business English, spelling, and arithmetic; and the organization and functions of the department and general administrative policies and practices.
Ability to maintain office records and prepare accurate reports from file sources.
Ability to perform and organize work independently and prepare effective correspondence independently.
Ability to type accurately at a reasonable rate of speed.
Ability to operate standard office equipment and applicable software packages.
Ability to communicate effectively orally and in writing and establish and maintain effective working relationships with associates and the general public.

Responsibilities

Greet citizens and visitors, respond to inquiries, and direct people to appropriate personnel when needed.
Receive and screen phone calls, answer inquiries, and redirect calls internally or externally as necessary.
Provide information to citizens and employees.
Process and enter information into computerized systems; code and verify data; update, edit, and correct files; and produce reports for relevant departments and agencies.
Create and maintain department systems, files, and records in accordance with retention schedules.
Perform word processing and independently compose correspondence in accordance with procedures.
Process mail.
Order supplies, maintain inventory, and maintain purchase orders and requisitions.
As needed, perform department-specific administrative duties such as transcription, scheduling, notifications, database maintenance, budget preparation and maintenance, deposit reconciliation and cash handling, processing timesheets, check requests and expense reports, reservations, travel arrangements, radio operation, confidential information processing, background checks, and meeting coordination.
Perform other duties as requested.
Attend off-site courses, trainings, or seminars when required.

Benefits

Part-time employees accrue paid vacation and sick time.
Participation in the Minnesota Public Employees Retirement Association (PERA) pension.
Eligibility for 11 paid holidays.
Comprehensive benefits and pay.
Flexibility to support work-life balance.
Ongoing training and career development.
A positive, friendly, team-oriented culture.
Ability to make a difference in the community.
6% cost-of-living adjustment in January 2027 per union contract.
Salary increase on the employee's anniversary date each year.