Daytime Project Manager

ABM US•Abilene, TX

About The Position

The Project Manager coordinates projects from initiation through closeout, including layout, scheduling, cost accounting, problem-solving, construction coordination, documentation, and acceptance of system implementation. The role is responsible for meeting scheduled completion dates and projected building costs while coordinating with site managers, system engineers, technicians, customers, installation teams, vendors, and internal departments. The position manages the five project phases. During initiation, it supports cost development and evaluation, coordinates product and pricing information, presents and revises project scope and schedules, and conducts kickoff meetings. During planning, it confirms layouts, develops budgets and schedules, reviews functional specifications, prepares requests for quotation and bid materials, and selects vendors with Procurement. During execution, it coordinates installation and ensures customers receive appropriate system documentation. During monitoring and control, it tracks budgets and change orders, follows installation progress, resolves issues, and coordinates project reporting and documentation. During closing, it schedules acceptance testing and training, obtains customer acceptance, ensures financial closeout, and conducts internal postmortem meetings. The description also lists payroll administration and general office duties, including entering payroll data, serving as a contact for payroll issues, responding to employee service requests, maintaining filing systems, and preserving the confidentiality of employee records. The role may also perform special projects and other assigned duties.

Requirements

Ability to communicate in English and Spanish.
Strong working knowledge of Excel and other Microsoft Office products.
Working knowledge of general office equipment.
Ability to prioritize projects and deliver key objectives on time under tight deadlines.
Ability to work effectively as a team member.
Ability to work in both an office setting and a construction site.
Ability to work independently in a fast-paced, dynamic, results-oriented environment.
Meticulous attention to detail, self-motivation, and ability to maintain confidentiality.
Bachelor's degree in BSME, BSMFG, BSIE, or BSEE from a four-year college or university, or an equivalent combination of education and experience.
Three to five years of related experience and/or training, or an equivalent combination of education and experience.

Nice To Haves

Project Management Professional (PMP) Certification.

Responsibilities

Manage projects from initiation through completion across all five project phases.
Support development of final project costs and evaluations and coordinate product and pricing information with Sales and Engineering.
Present, review, and revise system definitions, scope, pricing, and schedules with internal teams and customers.
Set up and conduct project kickoff meetings.
Confirm project definitions and layouts, develop budgets and documentation, and establish project schedules.
Review and approve functional specifications with the Software team and customer.
Establish detailed project timelines and schedules using MS Project.
Develop mechanical and electrical requests for quotation with Installation, Sales, and Procurement.
Develop materials, drawings, and documentation for contract bids on project components as required.
Select vendors through a competitive bid process with Procurement.
Coordinate project installation among customer site supervisors, installation crews, ABM teams, vendors, and customers.
Manage document flow and ensure the customer receives appropriate manuals, including maintenance, operation, and spare-parts materials.
Maintain project budget control and manage change orders.
Monitor system installation, address and resolve issues, and support customer satisfaction and system functionality.
Approve release of project payments and invoices, change orders, and other project credits or debits.
Coordinate documentation, drawings, and reporting for project stakeholders.
Schedule and conduct final acceptance testing and training with the Installation team.
Obtain project acceptance from the customer.
Ensure project financial closure with the Accounting team.
Close out projects through internal postmortem and lessons-learned meetings.
Enter payroll-related data accurately and meet processing deadlines.
Serve as the primary point of contact for payroll-related issues.
Provide customer service to employees when requested by employees, HR, or managers.
Maintain filing systems and perform general copying, filing, and mailing.
Maintain payroll operations according to company policies and procedures.
Protect the confidentiality and privacy of employee records.
Perform special projects and other duties as assigned.