Project Manager Assistant

Walbec Group•Green Bay, WI

10d

About The Position

The Project Manager Assistant supports Project Managers, Project Engineers, and Area Management under the direction of the Controller. The role helps ensure projects are completed according to contract documents and plans and remain within budget, using a proactive approach. The position contributes to project management, bid-versus-actual financial management, customer relations, and basic office management. It also serves as a bridge between the business and operational sides, supporting and training area project managers and assistants in business practices and continuous improvement.

Requirements

High school diploma or equivalent.
Valid driver’s license that meets qualifications.
Proficiency in Word and Excel.
Two to four years of experience within a construction or engineering organization.
Confident, articulate, and professional communication abilities.
Verifiable leadership experience and capabilities.

Nice To Haves

Degree in Accounting, Business, or Finance.
Four to eight years of experience within a construction or engineering organization.
Ability to communicate information effectively to others.
Ability to manage time, prioritize responsibilities, and multitask.
Ability to perform in a fast-paced work environment and continue to develop and grow.
Proven work experience as a Project Manager Assistant or in a similar role.

Responsibilities

Support the financial management of the business in coordination with the Controller, focusing on financial performance and its implications.
Serve as a WisDOT specialist and knowledgeable resource and point of contact for critical administrative processes.
Analyze weekly and monthly job-cost data.
Prioritize and adhere to a deadline-sensitive calendar, pressing for process improvements and the elimination of waste and non-value-added tasks.
Analyze and accurately perform job-cost adjustments that affect project financial results.
Process, verify, and post invoice batches for accounts receivable.
Generate subcontractor payments by reviewing accounts receivable entries against payment disbursements and posting transactions to ledger accounts.
Maintain financial security by following internal accounting controls.
Help bridge business and operational functions and train area project managers and assistants on business practices and improvements.
Analyze and interpret business periodicals, professional journals, procedures, and governmental regulations.
Write or prepare business correspondence.
Calculate figures and amounts to analyze job cost and profitability.
Assist with bids, job setups, invoicing, and job closeout.
Communicate with external clients about follow-up items and collections.
Assist with subcontractor management.
Perform additional duties as assigned to support business needs.

Benefits

Competitive compensation aligned with industry standards.
Employer-paid medical plan with HRA contribution, subject to eligibility requirements.
Dental, vision, and life insurance.
Flexible Spending Account (FSA).
Employee Assistance Program (EAP).
Company-paid short- and long-term disability coverage.
Paid parental leave.
Generous paid time off and paid holidays.
Profit sharing.
Walbec training and professional development program.
Ongoing career growth opportunities.