Project Management Coordinator

Peterson Tractor Company•North Carolina, NC

9d•Onsite

About The Position

The Project Management Coordinator owns project accounting within specified timelines and supports project execution through scheduling, document tracking, procurement management, client and vendor coordination, billing preparation, quality assurance, and stakeholder communications. The role exercises general discretion and judgment, and errors in judgment or professional execution can have serious business consequences. The coordinator works with employees at all organizational levels and with external contacts such as labor leaders, lawyers, government representatives, vendors, and consultants, handling information with appropriate sensitivity and confidentiality. The position works primarily in a climate-controlled office, with periodic work in office or shop areas that may not be climate controlled and occasional exposure to field or shop conditions. It is full-time, typically follows Monday–Friday business operations, and may require work beyond eight consecutive hours or 40 hours in a seven-day period, as well as occasional evening and weekend work. The role may involve pressure from customer needs, competing deadlines, and resource constraints. A valid motor vehicle operator’s license, acceptable driving record, and access to reliable transportation are required.

Requirements

Bachelor’s degree from a fully accredited college in Business or a closely related field and a minimum of two years of directly related experience, or an equivalent combination of education and work experience.
Valid motor vehicle operator’s license, acceptable driving record, and access to reliable transportation.
Ability to perform the essential job duties safely and with or without reasonable accommodation, without posing a direct threat to the safety or health of oneself or others.
Ability to read, analyze, and interpret business periodicals, professional journals, technical procedures, or governmental regulations; write reports, business correspondence, and procedure manuals; and present information and respond to questions.
Strong communication skills, including presentation, persuasion, and negotiation; ability to remain calm and courteous under pressure.
Ability to apply mathematical concepts including probability, statistical inference, geometry, trigonometry, fractions, percentages, ratios, and proportions; knowledge of business accounting, contract progress billing, and budget management.
Proficiency with database, spreadsheet, report-writing, project-management, graphics, word-processing, presentation, email, and scheduling applications.
Ability to solve practical problems, interpret written, oral, diagrammatic, or schedule-based instructions, and seek resources when information is not readily available.
Demonstrated accountability, integrity, professionalism, teamwork, adaptability, initiative, dependability, and problem-solving skills.

Responsibilities

Own the project accounting process within specified timelines.
Create and update project schedules.
Track and manage incoming documents from vendors, clients, and field service.
Keep detailed project notes from meetings.
Liaise with clients and vendors to identify changing job conditions.
Oversee project procurement management.
Communicate daily with Project Manager(s) to address specific needs and remove obstacles.
Ensure QA/QC procedures are followed.
Prepare billing packages in accordance with customer purchase order instructions.
Keep stakeholders up to date with appropriate project information.
Organize meetings, conference calls, and online video calls.
Research vendors and outside resources.
Research local code requirements and schedule inspections.
Provide cost-saving ideas.
Operate a company or personal vehicle as needed.
Work collaboratively in a team environment and communicate effectively and courteously with customers and coworkers.
Take direction from a supervisor or manager.
Maintain confidentiality and protect customer, manufacturer, and company proprietary information.
Meet commitments and complete tasks on time, or notify the appropriate person with an alternate plan.
Identify and resolve problems, gather and analyze information, and develop alternative solutions.
Adapt to changes, delays, or unexpected events and pursue opportunities to improve performance.