Project Coordinator, Development Management

Prologis • Columbia, PA

8d

About The Position

Prologis is seeking a Development Project Coordinator to support its development and construction teams. The role maintains accurate, current project records, contracts, invoices, and reporting while helping projects progress through established processes. It provides exposure to the full development lifecycle and a long-term opportunity to build experience and capabilities for potential advanced roles within the Development team.

The coordinator works closely with Development Managers, Development Directors, Accounting, contractors, consultants, and vendors. The role calls for sound judgment, attention to detail, responsiveness, and consistent follow-through across multiple priorities. As experience grows, the coordinator may take on broader project tracking and coordination across due diligence, entitlements, design, permitting, and construction, and support customer-focused delivery for speculative, build-to-suit, and tenant improvement projects, subject to readiness and business needs.

The position supports shell development, tenant improvement, and build-to-suit projects. It also includes administrative support, coordination among internal teams and external partners, and developing strong working knowledge of Autodesk Forma’s accounting, contract drawings, and file management modules. Additional software modules may be introduced over time, and the coordinator is expected to build proficiency with the program.

Requirements

• At least 3–5 years of related industry experience.
• Experience in a project administrator, development assistant, project engineer, property manager, contract administrator, office administrator, or similar role.
• Proficiency with Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
• Ability to prioritize assignments, follow direction from multiple stakeholders, and meet deadlines accurately.
• Effective written and verbal communication with colleagues, management, contractors, vendors, and customers.
• Sound judgment, discretion, attention to detail, and appropriate handling of sensitive or confidential information.
• Ability to travel approximately 15–20% of the time.

Nice To Haves

• Experience in construction, real estate development, or a related field; relevant training or a high school diploma.
• Experience with Bluebeam.
• Experience with Autodesk Forma and other Autodesk software platforms.
• Experience with PeopleSoft.
• Willingness and capability to use emerging technology, automation, and AI tools to improve efficiency, quality, and speed while applying sound judgment and accountability.

Responsibilities

• Draft, edit, route for signature, and enter contracts, addenda, and change orders for shell development, tenant improvement, and build-to-suit projects in PeopleSoft.
• Review and enter invoices in PeopleSoft, verify cost coding against contract terms, and resolve discrepancies with contractors, consultants, and Development Managers.
• Maintain contractor insurance records and obtain required updates before payment.
• Prepare recurring project reports, monthly and quarterly accruals, and budget-to-actual reporting using contracted costs; help project teams keep cost and status information current.
• Support the Development team by reviewing contract formatting and exhibits and tracking signatures.
• Serve as a resource for development and accounting processes, communicate Prologis requirements to contractors, and provide process guidance to development administrative assistants as needed.
• Prepare monthly expense reports and coordinate travel and other administrative support for the team.
• Coordinate information and follow-ups among internal teams and external partners, supporting timely communication and dependable project records.
• As experience grows, support tracking and coordination across due diligence, entitlements, design, permitting, and construction, and participate in project meetings and stakeholder coordination.
• Potentially support extended market team members as well as immediate team members.
• Track legal requests, historical and current bonds and letters of credit, and the master project status list.
• Develop working knowledge of Autodesk Forma’s accounting, contract drawings, and file management modules, and increase proficiency as the software expands.
• Coordinate and assist with planning team, project, and safety-related activities and events.

Benefits

• Healthcare, dental, and vision insurance for employees and eligible dependents.
• 401(k) retirement plan with a company match of 50% up to 12% of eligible compensation.
• Starting PTO accrual of 22 days per year.
• Paid holidays.
• Volunteer time.
• Wellness, financial, and work/lifestyle-specific benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed