Project Coordinator, Development Management

Prologis • Columbia, MD

9d • $77,000 - $90,000 • Onsite

About The Position

Prologis is seeking a Project Coordinator to support its development and construction teams in Lehigh Valley, Pennsylvania, and Columbia, Maryland. The role maintains accurate, current project records, contracts, invoices, and reporting, and helps projects move through established processes. It offers exposure to the full development lifecycle and the potential to build experience and capabilities for advanced roles within the Development team.

The coordinator works closely with Development Managers, Development Directors, Accounting, contractors, consultants, and vendors. The position supports contract and invoice administration, project reporting, cost and status tracking, administrative coordination, and communication among internal teams and external partners. With growing experience, the coordinator may assist with project tracking across due diligence, entitlements, design, permitting, and construction, and participate in project meetings and stakeholder coordination. Broader project responsibilities may be assumed as readiness and business needs allow.

The role uses PeopleSoft and Autodesk Forma, including its accounting, contract drawings, and file management modules. The coordinator is expected to develop strong working knowledge of the software and increase proficiency as additional modules are introduced. The position may also support extended market team members and coordinate team, project, and safety-related activities and events. Travel is approximately 15–20% of the time.

Requirements

• At least 3–5 years of related industry experience.
• Experience in a project administrator, development assistant, project engineer, property manager, contract administrator, office administrator, or similar role.
• Proficiency with Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
• Ability to prioritize assignments, follow direction from multiple stakeholders, and meet deadlines accurately.
• Effective written and verbal communication with colleagues, management, contractors, vendors, and customers.
• Sound judgment, discretion, attention to detail, and appropriate handling of sensitive or confidential information.
• Ability to travel approximately 15–20% of the time.

Nice To Haves

• Experience in construction, real estate development, or a related field; relevant training or a high school diploma.
• Experience with Bluebeam.
• Experience with Autodesk Forma and other Autodesk software platforms.
• Experience with PeopleSoft.
• Willingness and capability to use emerging technology, automation, and AI tools to improve efficiency, quality, and speed while applying sound judgment and accountability.

Responsibilities

• Draft, edit, route for signature, and enter contracts, addenda, and change orders for shell development, tenant improvements, and Build-to-suit projects in PeopleSoft.
• Review and enter invoices in PeopleSoft, verify cost coding against contract terms, and work with contractors, consultants, and Development Managers to resolve discrepancies.
• Maintain contractor insurance records and obtain required updates before payment.
• Prepare recurring project reports, monthly and quarterly accruals, and budget-to-actual reporting using contracted costs; help project teams maintain current cost and status information.
• Support review of contract formatting and exhibit inclusion and track signatures.
• Serve as a resource for development and accounting processes, communicate Prologis requirements to contractors, and provide process guidance to development administrative assistants as needed.
• Prepare monthly expense reports and coordinate travel and other administrative support for the team.
• Coordinate information and follow-ups among internal teams and external partners, supporting clear and timely communication and dependable project records.
• As experience grows, support project tracking and coordination across due diligence, entitlements, design, permitting, and construction, and participate in project meetings and stakeholder coordination.
• Potentially support extended market team members as well as immediate team members.
• Track legal requests, historical and current bonds and letters of credit, and the master project status list.
• Develop working knowledge of Autodesk Forma accounting, contract drawings, and file management modules to support team projects, and increase proficiency as additional modules are introduced.
• Coordinate and assist in planning team, project, and safety-related activities and events.

Benefits

• Healthcare insurance for employees and eligible dependents.
• Dental insurance for employees and eligible dependents.
• Vision insurance for employees and eligible dependents.
• 401(k) retirement plan with a company match of 50% up to 12% of eligible compensation.
• Generous PTO, starting at an accrual of 22 days a year.
• Paid holidays.
• Volunteer time.
• Wellness, financial, and work/lifestyle-specific benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed