Project Management Coordinator

SCHAEFER SYSTEM INTERNATIONAL INC• US,

About The Position

SSI SCHAEFER is seeking a Project Management Coordinator to provide hands-on support for a major project alongside experienced project professionals. The role helps keep daily site activities organized, coordinate deliveries, track progress, and ensure tasks are followed through. It offers an opportunity to develop coordination skills and explore a future in project management. The company describes itself as a privately held international material handling company that builds projects for storage and distribution.

Requirements

Strong organizational skills and attention to detail.
A proactive, hands-on approach and the ability to take ownership of tasks.
Reliability and the ability to work independently while collaborating with a broader team.
Good communication skills and confidence interacting with customers, contractors, and colleagues.
Ability to prioritize tasks, manage competing responsibilities, and follow through.
Basic proficiency in Microsoft Office, including Outlook, Excel, and Word.
Willingness to learn and grow in a project-based environment.

Nice To Haves

Previous experience in construction, site administration, logistics, project coordination, or a similar environment.
The right attitude, initiative, and desire to develop.

Responsibilities

Coordinate day-to-day site administration, organization, and local project needs.
Submit and track purchase requests and coordinate equipment needs and deliveries.
Support daily meetings with the customer and General Contractor, including taking meeting notes and tracking follow-up actions.
Track construction progress across different trades and keep the project team informed of outstanding items.
Monitor open tasks, follow up with team members, and help ensure commitments stay on track.
Maintain project documentation, reports, meeting minutes, and other records.
Identify upcoming needs, address coordination gaps, and support the team wherever needed.