Project Management Coordinator

kdc/one•Los Angeles, CA

2d•Onsite

About The Position

The Project Coordinator supports the Project Management team in the coordination, organization, and tracking of activities related to new product launches. This role assists with project documentation, scheduling, communication, and administrative tasks to ensure projects remain organized, accurate, and on schedule. The Project Coordinator works closely with Project Managers and cross-functional teams to help facilitate successful project execution from initiation through first production.

Requirements

Strong written and verbal communication skills
Experience working as part of a team with shared goals and deadlines
Knowledge of: Microsoft Office Suite: FDA Good Manufacturing Practices and OSHA Safety Requirements
Skill in: solving problems; prioritizing work to ensure deadlines are met; negotiating effectively with others.
Ability to: manage multiple and competing priorities; resolve difficult situations with no clear direction; adapt to change; develop and maintain good working relationships; develop and maintain processes and workflows; be detail-oriented; communicate effectively both verbally and in writing to a diverse group of individuals; present information to large and small groups; be organized and work quickly and efficiently with short deadlines; multi-task; read, comprehend and follow written and verbal instructions, including SOPs; work independently and as part of a team; operate a computer; wear required PPE as needed when walking through the facility.

Nice To Haves

Experience in a manufacturing, cosmetics, personal care, or regulated environment strongly preferred

Responsibilities

Supports Project Managers in the coordination and administration of new product launch projects
Helps monitor project progress and follows up with internal stakeholders on deliverables or information required to keep projects moving forward
Assists with gathering and organizing project information from cross-functional teams
Coordinates internal meetings and assists Project Managers with preparing meeting agendas, and distributing follow-up notes and action items
Helps Project Managers in preparing project status reports, project trackers, and presentations for internal meetings and customer updates
Assists with maintaining project documentation and files
Supports coordinating line trials by helping organize required materials, documentation, and schedules in collaboration with the Project Manager. With appropriate training, escorts customers to/from Pilots & Line Trials to assure departmental coverage.
Provides administrative support to the Project Management team including scheduling, documentation preparation, and internal coordination
Supports general coordination activities that help ensure efficient communication and organization across the project management team
Maintains confidentiality of customer product information, budgetary information, and other sensitive company information
Exhibits regular and predictable attendance
Performs other related duties as assigned