Project Management Coordinator

Colliers International•Mississauga, ON

3d•Hybrid

About The Position

As the Construction Project Coordinator supporting the Project Management team, you’ll have the opportunity to provide administrative and interpersonal support and become part of our active and growing team. You thrive in maintaining excellent records, including processing invoices, coordinating meetings, and helping coordinate project proposals and information. You are a true teammate and thrive on paying attention to detail. You proactively complete administrative duties seamlessly, navigating shifting priorities throughout the day. Respond to general day-to-day inquiries from internal and external stakeholders and redirect specific issues to the appropriate team member for action and resolution. You are able to support the needs of the group while working autonomously. You can grow your role within the business by efficiently completing your duties, giving you time to take on new responsibilities. Maintain project trackers, dashboards, cashflows, risk registers, and monthly reporting packages. Coordinate documents and approvals (contracts, invoices, compliance, closeout) and ensure audit-ready records. Support invoice reviews, reconciliation, and financial workflows in Yardi/CLM. Liaise with PMs, Accounting, vendors, and Property teams to support accurate execution and closeout.

Requirements

A minimum of two years’ experience in an administrative role.
Sophisticated Microsoft Office skills (Outlook, Word, Excel, PowerPoint).
Sophisticated Yardi and Procure skills.
Excellent interpersonal skills.
Experience working within a real estate environment.
Experience working within a professional services environment.
Applicants must be currently authorized to work in Canada on a full-time basis.

Responsibilities

Maintain project trackers, dashboards, cashflows, risk registers, and monthly reporting packages.
Coordinate documents and approvals (contracts, invoices, compliance, closeout) and ensure audit-ready records.
Support invoice reviews, reconciliation, and financial workflows in Yardi/CLM.
Liaise with PMs, Accounting, vendors, and Property teams to support accurate execution and closeout.
Respond to general day-to-day inquiries from internal and external stakeholders and redirect specific issues to the appropriate team member for action and resolution.