Associate Project Management Coordinator
Advanced Bio-Logic Solutions Corp•Tampa, FL
•Onsite
About The Position
Join a leading biopharma company in a vital onsite position as a Business Center Coordinator. You will provide essential administrative and operational support to executive leadership and ensure smooth functioning of the Tampa site. This is a high-visibility, highly organized role requiring a proactive approach in a dynamic, fast-paced environment.
Requirements
- Strong organizational and prioritization skills
- Proficiency with Microsoft Office, MIRO, and collaborative tech platforms
- Excellent oral and written communication abilities
- Experience handling multiple calendars and requests
- Attention to detail and ability to manage confidential information
- Ability to work independently onsite 3-5 days per week
- Associate's degree
- High school diploma / GED and 2 years of experience
- Certification that is directly related to the role and 2 years of experience
Responsibilities
- Provide administrative support to multiple executive directors, including calendar management, travel coordination, and expense processing
- Coordinate and plan site events, manage conference room bookings, and provide on-site technology and support
- Maintain the Business Resource Center, overseeing storage, mailroom distribution, and supply management
- Serve as liaison to facilities operations, site security, emergency services, and EH&SS
- Ensure office supplies and collaborative spaces are maintained and functional
- Support internal communications and execute the operational plan using tools such as MS Teams, SharePoint, and digital signage
- Maintain confidentiality and handle sensitive information
- Collaborate with internal and external stakeholders to coordinate events, projects, and community initiatives
- Support the Business Resiliency Program and site orientation activities
- Partner with corporate affairs for communication projects, including newsletters and content review
- Provide ongoing calendar support to three executives
- Conduct daily rounds of office space, ensuring standards are met
- Sort, organize, and scan all incoming mail and packages
- Review and update the meeting room reservation tracker
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What This Job Offers
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
1-10 employees
