Project Coordinator, Site Management

Toyota Industries Corporation•Indianapolis, IN

About The Position

The Project Coordinator for Site Management is an integral operations role that collaborates and supports the Site Management department in the overall success of material handling projects that range in technology and automation. The three principal areas of responsibility for this role is administrative support for our department, project level support to assist all of site management in specific tasks and leading process improvement opportunities in efforts to grow and evolve the Site Management department.

Requirements

Bachelor’s Degree required.
Advanced in MS Office software suite (particularly MS Excel and MS project)
Energetic, ambitious, and hard working
Strong interpersonal and communication skills
Strong demonstrated sense of customer service
Anticipate problems and drive risk reduction
Change agent and desire to enhance standard processes
Must be eligible to work in the USA long term without sponsorship.
Employees must follow all information security policies, protect confidential data, complete required training, and report any suspected security incidents to support our information security controls.

Nice To Haves

Experience and/or education in Project Management a plus
Experience with Financials, including concepts of project ROI, Net Present Value, Cost to Complete, Cost at Completion, etc.
AutoCAD experience a plus
Material Handling, Robotics, Manufacturing or Packaging background preferred.

Responsibilities

Site Management external contract invoice management
Assist EHS with collecting project safety KPIs on a monthly basis.
Maintain and audit project folder structures to ensure most up to date forms are being used by the project.
Maintain Intranet SM Page
Organize SM demand tracking with SIQ and separate excel documents i.e. Resourcing Waterfall
Work with Project Management to ensure all SIQ entries are accurate for all Site Management Department – audit hours across projects to check for accuracy and monitor utilization %s.
Assisting Site Management department with completion of the Site Readiness Checklist at project initiation.
Liaison with Fastenal account by setting up accounts for the Site Managers on all active project sites.
Track and maintain all site management certifications and set up re-certification courses.
Track and maintain all internal trainings KPIs which include but not limited to department trainings, companywide security trainings.
Run other administrative reports as instructed by SM leadership
Assist Site Manager(s) by setting up project level logistics. i.e. Hotel rates.
Assist SM Leadership to organize/plan team workshops + summits
Maintain department SOP revisions up to date as kaizens are made.
Provide detail level training to new SMs on admin tasks (SIQ, Concur, ADP).
Roll out/train all new processes/kaizens and ensure execution on all projects.
Execute department goals/kaizens for Site Management.
Other duties assigned by leadership.