Project Management Associate

Viking Masek Packaging Technologies•Oostburg, WI

About The Position

Viking Masek Packaging Technologies provides packaging automation solutions for food, beverage, health, medical, and consumer goods manufacturers. The Project Management Associate supports the planning, coordination, and execution of projects from kickoff through delivery, working with Project Managers and cross-functional teams in a manufacturing environment. This early-career role helps keep complex machine builds organized and on schedule by maintaining schedules and documentation, coordinating communications, tracking progress, and following up on action items. The position also offers opportunities to develop project management knowledge and skills.

Requirements

Basic understanding of manufacturing processes or capital equipment projects.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Strong attention to detail and accuracy.
Strong time management and prioritization skills.
Effective written and verbal communication skills.
Ability to manage multiple tasks and deadlines in a fast-paced manufacturing environment.
Proactive problem-solving mindset and ability to identify potential issues and escalate appropriately.
Basic technical literacy and comfort understanding mechanical/electromechanical components.
Eagerness to learn and grow within a technical project management team.

Nice To Haves

Experience in a project coordination, operations, or engineering support role.
Experience with MS Project or Smartsheet.

Responsibilities

Assist with project schedules, timelines, task trackers, and milestones; monitor progress, update internal systems, and follow up on action items.
Maintain accurate project files, including contracts, change orders, technical drawings, and other documentation; support version control.
Coordinate project meetings, calls, and reviews with customers, vendors, and internal teams; prepare agendas, meeting notes, and updates, and communicate relevant changes and concerns.
Help prepare progress reports, status updates, dashboards, and other project materials for internal teams and customers.
Assist with preparation for factory acceptance tests (FATs) and site reports.
Track parts and materials needed for project timelines; work with Purchasing and Inventory on component availability and delivery.
Assist with packing lists and shipping documentation, and follow up with vendors on order status or delays.
Identify opportunities to improve project processes and documentation.
Participate in project close-out and lessons-learned activities while building knowledge of project management principles, tools, systems, and software.