Associate Director, Project Management

Inizio Evoke•New York, NY

1d•$120,000 - $135,000•Remote

About The Position

Inizio Evoke is seeking a project management professional for a remote agency role. Project managers serve as operational partners to account teams and coordinate work across strategic services, creative services, technology services, operations, accounting, and administration. They oversee projects from end to end according to established business processes. The posting describes a Senior Project Manager who leads complex projects and a larger book of business, usually independently and sometimes with support from an Assistant Project Manager. The role reports to a Director, Project Management. The position is integral to decisions about project processes, timelines, budgets, and resources. It includes managing project quality and delivery, preparing and coordinating medical/legal submissions, maintaining project systems and status reporting, leading production and reconciliation meetings, tracking budgets and staffing, coordinating internal and external resources, managing vendor and agency partner relationships, improving processes, and supporting and managing Assistant Project Managers.

Requirements

At least 4 years of experience.
Pharmaceutical marketing agency experience required.
Bachelor's degree (BA).
Experience managing large cross-functional teams, including account services, creative, strategy, database, interactive, and print production.
Experience working with multiple vendors and managing their timelines and needs.
Experience using MS Project or SmartSheets.
Advanced experience using a project management financial platform.
Excellent Excel skills.
Experience leading process improvement efforts.
Excellent written and verbal communication skills.

Nice To Haves

AOR experience is preferred.

Responsibilities

Lead projects independently, with possible assistance from an Assistant Project Manager, and manage complex projects and a larger book of business.
Make and contribute to decisions about project processes, timelines, budgets, and resources.
Understand the work performed by each functional area, including responsibilities and estimated duration.
Manage end-to-end project development according to business processes and ensure quality throughout delivery.
Prepare and submit materials for medical/legal review in accordance with client guidelines.
Determine when it is necessary to deviate from established processes.
Conduct internal quality checks before work is delivered to the Account Team.
Create project status documents and provide updates to internal and external stakeholders.
Lead daily and weekly production meetings.
Maintain project systems of record, including platforms such as FinancialForce, Ziflow, and CRM systems.
Lead ongoing process improvement initiatives.
Develop initial and ongoing project milestones for clients, vendors, and agency partners.
Create detailed project schedules and ensure deliverables meet the schedule.
Develop staffing plans and ensure deliverables remain within budget.
Monitor project and campaign budgets weekly.
Lead monthly internal budget reconciliation meetings.
Prepare client budget reports, with finance assistance as needed.
Identify and mitigate risks that could affect projects.
Manage vendor and agency partner relationships related to execution and deliverables.
Identify internal and external resource needs for existing projects and work with the resourcing manager to secure resources and coordinate with other project managers on prioritization.
Review monthly staffing projections.
Present capabilities and processes internally and externally, using knowledge of roles, workflows, and execution durations.
Build rapport with development teams, outside vendors, agency partners, and clients when necessary.
Support training for Assistant Project Managers.
Manage an Assistant Project Manager, including holding bi-weekly one-on-one meetings.