Project Management Associate (PMA)

TFS HealthScience • Barcelona, Portugal

1d

About The Position

The Project Management Associate (PMA) is aligned to and managed under an assigned therapeutic business unit. As an operational member of the study team, the PMA provides administrative and operational support to the Project Manager and contributes to the planning, setup, execution, and close-out of clinical studies. The role supports adherence to study timelines, quality standards, and regulatory requirements and involves coordinating study communications and logistics, maintaining study documentation and records, and assisting with vendors and financial processes. The PMA also serves as a central point of contact for study teams and sponsors, supporting effective collaboration and communication. The position may suit someone interested in developing professionally and progressing toward a Project Manager career path.

Requirements

• Previous experience as a CTA or in another entry-level role within a major CRO, such as ICON, PPD, IQVIA, or Syneos Health.
• Strong Excel skills, including experience managing multiple trackers and spreadsheets and using formulas, pivot tables, and macros.
• Strong English communication skills.
• Comfort working in a client-facing environment.

Nice To Haves

• Motivation to develop a career, take on new challenges, and grow professionally.
• Genuine interest in progressing toward a Project Manager career path in the long term.
• Interest in leveraging AI tools to improve efficiency, streamline processes, and generate innovative ideas.

Responsibilities

• Support the planning, setup, execution, and close-out of clinical studies while helping ensure timelines, quality standards, and regulatory requirements are met.
• Maintain study documentation, CTMS records, contact lists, trackers, logs, and study files.
• Provide administrative and operational support to Project Managers, Clinical Research Managers, and CRAs.
• Coordinate study communications, meetings, agendas, minutes, presentations, and newsletters.
• Assist with vendor management, investigator payments, invoice tracking, and financial reconciliation.
• Support regulatory submissions, audits, inspections, and document translation processes.
• Coordinate study logistics, supplies, and investigator meeting activities.
• Act as a central point of contact for study teams and sponsors to foster collaboration and communication.

Benefits

• Opportunities for personal and professional growth in a rewarding environment.
• A collaborative team environment focused on quality and making a difference in patients’ lives.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed