Project Delivery Coordinator

360 Rail Services•Greenwood Village, CO

About The Position

360 Rail Services is a nationally recognized railroad engineering, construction, maintenance, surveying, and professional services company serving Class I railroads, short lines, industrial facilities, ports, transload terminals, and private rail owners throughout the United States. Our team delivers engineering, construction, maintenance, inspection, project management, and consulting services that support critical rail infrastructure across North America. As part of our continued growth and organizational evolution, we are expanding our Project Delivery Department to better support engineering, construction, and maintenance operations. We are seeking a highly motivated Project Delivery Coordinator who enjoys solving operational challenges, coordinating multiple projects, working with vendors, and supporting successful project execution from planning through completion.

Requirements

Minimum of five (5) years of experience supporting project coordination, construction operations, procurement, estimating, project management, or a related project-based environment, preferably within the railroad, heavy civil, industrial construction, utilities, maintenance operations, or similar industries.
Strong understanding of construction practices, project specifications, requests for proposals (RFPs), procurement processes, subcontract administration, project documentation, and the coordination required to successfully support projects from planning through completion.
Exceptional communication, organizational, and problem-solving skills.
Ability to effectively work with Project Managers, engineers, field personnel, customers, vendors, subcontractors, and executive leadership.
Proactive in obtaining competitive vendor pricing, developing supplier relationships, reviewing quotations for completeness and accuracy, identifying discrepancies, and recognizing opportunities for value engineering and cost savings.
Strong attention to detail, sense of urgency, customer service mindset, and the ability to manage multiple priorities while maintaining accuracy.
General understanding of construction equipment, materials, and project sequence.
Ability to interpret plans, specifications, scopes of work, and contract documents.
Ability to quickly learn new technology platforms and continuously improve operational processes.
Self-motivated operations professional who takes ownership of their responsibilities, enjoys solving problems, communicates effectively, and continuously looks for opportunities to improve project delivery, procurement practices, and operational efficiency.
Demonstrates professionalism, initiative, sound judgment, and a commitment to supporting both internal project teams and external customers while contributing to the continued growth and success of 360 Rail Services.

Nice To Haves

Experience supporting estimating activities, procurement, material sourcing, equipment coordination, scheduling, purchasing, project cost tracking, and project documentation.
Experience using Microsoft Office applications and modern construction project management, scheduling, procurement, estimating, document management, and customer relationship management (CRM) software is preferred.

Responsibilities

Coordinating and supporting the daily operational activities that allow projects to move efficiently from proposal through execution.
Creating and maintaining project documentation within the company's project management platform.
Coordinating purchase orders, subcontract agreements, vendor quotations, material procurement, equipment logistics, and project startup documentation.
Ensuring projects are organized and prepared for successful execution.
Serving as the primary point of coordination between Project Managers, engineers, field personnel, vendors, subcontractors, customers, and Finance to ensure materials, equipment, and services are procured accurately, competitively, and delivered when needed.
Providing estimating and procurement support by obtaining vendor quotations, reviewing pricing for completeness and accuracy, identifying discrepancies, coordinating competitive bids, and assisting with value engineering opportunities.
Supporting project billing, commitment tracking, purchasing, scheduling coordination, vendor relationships, and internal communication.
Maintaining accurate project documentation and supporting multiple departments simultaneously.
Playing a significant role in improving project execution, operational efficiency, procurement practices, and overall project delivery throughout the company.