Project Coordinator

Greenberry•Corvallis, OR

20d•$65,000 - $85,000

About The Position

The Project Coordinator supports project managers in planning, executing, and finalizing projects according to deadlines and budget. The role coordinates resources and the efforts of team members, third-party contractors, and consultants, and assists with defining project objectives and overseeing quality control throughout each project’s life cycle. It requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced construction environment. The company describes a career growth trajectory for team-oriented self-starters and offers opportunities for continued growth and success. The position coordinates project activities, resources, equipment, and information; works with clients to define requirements, scope, and objectives; tracks project progress; and supports risk assessment and quality assurance. It prepares and maintains project documentation, communicates project status, facilitates meetings, and coordinates with subcontractors, vendors, internal teams, procurement, engineering, and field teams. Administrative duties include maintaining records, supporting budgeting and invoice tracking, assisting with change orders and contract documentation, and ensuring compliance with company policies, industry regulations, and applicable Oregon safety and environmental requirements.

Requirements

Experience as a Project Coordinator or in a similar role in a construction or industrial environment.
Ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
Strong organizational skills, including multitasking and time management.
Strong client-facing and teamwork skills, with the ability to communicate effectively.
Familiarity with risk management and quality assurance processes.

Nice To Haves

Experience in a steel fabrication or construction environment.
Proficiency with project management software such as Procore, Primavera P6, or MS Project.
Bachelor’s degree in Construction Management, Engineering, Business, or a related field; preferred but not required.
Project management certifications such as PMP or CAPM.

Responsibilities

Coordinate project activities, resources, equipment, and information to support smooth execution.
Liaise with clients to identify and define project requirements, scope, and objectives.
Ensure client needs are met as projects evolve and respond to inquiries in a timely manner.
Monitor and track project progress to maintain alignment with goals and deadlines.
Assist with risk assessment and quality assurance processes.
Prepare, maintain, and distribute project documentation, including schedules, reports, and meeting minutes.
Communicate project status to project participants and act as a point of contact.
Facilitate meetings, prepare agendas, and document discussions and action items.
Support coordination with subcontractors, vendors, and internal teams.
Work with procurement, engineering, and field teams to ensure project requirements are met.
Maintain project records and support compliance with company policies and industry regulations.
Assist with budgeting, forecasting, and invoice tracking.
Support project managers with change orders and contract documentation.
Help ensure adherence to applicable safety and environmental compliance regulations, particularly in Oregon.