Project Coordinator

Southland Industries • Sacramento, CA

17d • Onsite

About The Position

The Project Coordinator provides support to construction project teams working on multi-year projects serving the greater Bay Area and Sacramento. The position is primarily onsite and alternates between an office and job site environment. The coordinator works with Project Executives, Project Managers, Project Engineers, Superintendents, and General Foremen, reports to the Division Finance Manager, and receives day-to-day direction from the Project Manager. Duties include data entry, reporting, and general office and administrative support for job sites and main office activities.

Requirements

• High school diploma or equivalent.
• At least 2 years of related experience.
• Solid verbal and written communication skills.
• Solid customer service skills.
• Ability to multitask and prioritize.
• Strong attention to detail.
• Proficiency with software including Microsoft Word, Excel, and PowerPoint.

Nice To Haves

• Associate degree.

Responsibilities

• Enter and report data in the COINS ERP system, including change orders, subcontract agreements, subcontract change orders, labor feedback, and job cost reports.
• Assist Project Managers with entering and updating construction schedules in MS Project.
• Assemble and track subcontracts, change orders, insurance, billings, lien releases, and certified payroll from subcontractors.
• Issue and track purchase orders and material arrival dates, and receive material in the web-based purchasing database.
• Collect and review timecards for union personnel and maintain manpower lists.
• Assemble binders containing submittals, proposals, and O&Ms.
• Assist Project Managers with tracking and creating daily field reports.
• Gather and submit customer-specific contractual requirements, such as city and contractor licenses, certificates of insurance, and emergency phone lists; gather jobsite safety programs, drug awareness programs, and MSDS sheets from other departments.
• Analyze open commitments at project closeout and follow up with subcontractors and vendors to confirm no further costs are owed before closing the project.

Benefits

• 401(k) plan with 50% company match, no cap, and immediate 100% vesting.
• Medical, dental, and vision insurance, 100% paid for the employee.
• Annual bonus program based on performance, achievement, and company profitability.
• Term life, AD&D, and voluntary life insurance.
• Disability income protection insurance.
• Pre-tax flexible spending plans for health and dependent care.
• Paid parental leave.
• Paid holidays, vacation, and personal time.
• Training and professional development opportunities.
• Company-paid memberships for professional associations and licenses.
• Wellness benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED