Project Coordinator

Kastle Systems•Chicago, IL

27d•Onsite

About The Position

The Project Coordinator will support the Project Management and Installation departments by being the single point of contact for various administrative support activities and liaison with project managers. Kastle Systems is the premier provider of property technology solutions, with a track record of introducing innovative technologies to serve over 460M square feet of real estate globally. Clients span the commercial and multifamily real estate, education, and construction industries and the customers they serve. This is a unique and exciting opportunity for an innovative leader to come in and have an immediate impact.

Requirements

College degree or 4 years of relevant experience
Ability to work as a team player in a fast-paced professional environment
Ability to function as a liaison between Installation Technicians, Project Managers, Client Services, and leadership
Technical and analytical skills; ability to learn new programs, systems, and applications
Excellent organizational skills and ability to develop goals while managing multiple competing priorities
Excellent telephone manner, and professional writing skills
Ability to travel frequently by automobile – local travel only (up to 50%)
Must be able to work overtime, weekends, and/or nights when required

Nice To Haves

Experience in drawings and schematics with Bluebeam, CAD, etc a plus

Responsibilities

Review and process contracts in CRM system – be able to identify if the contract package is not complete and communicate with the Project Manager accordingly
Issue and receive purchase orders and solicit proposals to sub-contractors
Maintain contact information and other documentations for technicians and sub-contractors, including performance and productivity spreadsheets
Initiate project related reports as assigned including signal, lock out, COGS, RMR and project close-out reports
Assist Project Manager in finalizing parts lists for projects, interacting with Inventory to stage those parts, and help research any custom parts for ordering
Perform pre-installation system programming and verify alignment between contract and scope of work delivered to the installation team
Assist Project Manager in any required permits, drawings, and submittals for projects, as warranted by customer
Assist the Project Manager to create scope of work packages for each installation to ensure proper execution of installations for the customer
Review completeness of installation closeout checklists with Project Managers
Handle COI requests from customers
For Kastle Video systems, email the internet requirements and the Kastle contact sheet.
Coordinate sub-contractors for site execution of work
Assist the Project Manager's maintaining the on-line schedule program – add/remove technicians and make changes in the schedule as requested