Project Coordinator

NV5•Falcon Heights, MN

18d•Onsite

About The Position

Acuren Inspection, Inc. is seeking an experienced Project Coordinator for its Austin engineering division, based in the Leander, Texas office. The position reports directly to the Division Manager and is responsible for the smooth administrative execution of projects, from opening paperwork through report quality control, client feedback, project closeout, and archival. The coordinator supports engineers, scientists, laboratory technicians, administrators, and clients, prioritizing varied responsibilities in a fast-paced environment. The role also supports purchasing, invoice and credit card processing, office and laboratory supplies and equipment, shipping, office services, safety equipment, and visitor and team events. It requires strong proofreading and document-formatting capabilities, attention to detail, organization, adaptability, and communication skills.

Requirements

At least 5 years of proofreading experience for technical documents and reports.
Ability to research information to assist with report proofreading, including definitions and trademarks.
Strong Microsoft Word, PowerPoint, Excel, and Adobe Acrobat skills, particularly document formatting.
High attention to detail and exceptional planning and organizational skills.
Strong analytical and problem-solving skills.
Strong interpersonal, communication, and team-oriented skills.
Adaptability and the ability to multitask and prioritize in a fast-paced environment.
Knowledge of general accounting practices and purchasing.

Responsibilities

Proofread proposals before distributing them to clients by email.
Enter client data and proposals into the division’s database.
Onboard new clients and complete client/vendor information packets, including company information, banking details, W-9s, and safety documentation.
Set up laboratory, litigation, and field projects in the division’s database and the Pangea project management system.
Review and approve client purchase orders.
Coordinate with Acuren’s legal department on NDAs and client and subcontractor contracts for project approval and personnel mobilization.
Proofread and format technical reports for final client distribution using Microsoft Word, PowerPoint, Excel, and Adobe Acrobat.
Close projects in the division’s database and Pangea, and archive project files.
Generate purchase requisitions and purchase orders for office and laboratory supplies and equipment, as well as project-related equipment rentals and safety equipment, using eRequester and Sage.
Process receipt of goods for purchase orders for invoice processing in Sage.
Review and process invoices and code monthly credit card transactions.
Maintain office equipment, supplies, and safety equipment, including the copier, phones, AED, and dosimetry rings.
Oversee annual fire equipment and alarm inspections.
Oversee and monitor weekly janitorial services.
Arrange and oversee catering for visitors, clients, and team-building functions.
Ship laboratory samples and field gear and supplies domestically and internationally, by parcel and truckload.