Project Coordinator

Panelmatic•Houston, TX

19d

About The Position

Panelmatic Field Service Operations is seeking an experienced, detail-oriented Field Service Project Coordinator to help successfully execute installation, modification, and repair projects. The role supports the project management team, facilitates communication among team members, customers, and vendors, and maintains project documentation. It requires cross-functional collaboration with project managers, internal stakeholders, and clients to ensure successful delivery of designed and manufactured products. The ideal candidate thrives in a fast-paced environment where quick action, clear communication, and accurate documentation are essential.

Requirements

High school diploma or equivalent.
Proficiency in MS Office and Adobe.
Detail-oriented, with the ability to work on multiple projects simultaneously.
Effective communication and interpersonal skills to collaborate with diverse teams.
Strong organizational and time-management skills.
Attention to detail and accuracy.
Ability to work independently and as part of a team.

Nice To Haves

Bachelor’s degree in a relevant field.
Experience with a Visual-ERP system.

Responsibilities

Facilitate communication among Field Service technicians and leadership, Panelmatic project managers, internal stakeholders, customers, and suppliers.
Develop and maintain the Open-Issues Log (OIL) for Field Service Operations.
Assist with expediting component shortages.
Serve as a liaison between the project team and internal and external departments.
Organize and categorize documents for easy retrieval.
Monitor and track document distribution to ensure field teams have the documentation needed to complete projects.
Coordinate with internal and external stakeholders to execute key project deliverables.
Track project progress and identify potential issues and risks.
Escalate project issues and risks.
Schedule, organize, and facilitate meetings.
Document internal and external meeting minutes.
Maintain project BOM and other ERP requirements, and coordinate with Procurement to ensure material flow.
Monitor invoicing status with the Field Service leadership team.
Assist with project progress tracking, performance tracking, and KPI updates for leadership review.

Benefits

Medical, dental, and vision coverage.
Health Savings Account (HSA).
Term life, AD&D, short-term disability, and long-term disability coverage.
Panelmatic pays 100% of the medical premium for employee-only medical coverage.
Panelmatic pays 80% of the premium for other medical coverage levels, with the employee paying 20%.
401(k) contributions matched 100% up to 4%.
Scholarships and educational reimbursement.
Paid volunteerism.
Paid personal and professional development.
PTO and paid holidays.
Career advancement opportunities.
Competitive wages.
Family-friendly environment.