Project Coordinator

GrayMatter Robotics•Carson, CA

19d•$85,000 - $110,000•Onsite

About The Position

GrayMatter Robotics is a well-capitalized Physical AI company headquartered in Los Angeles, building Factory SuperIntelligence (FSI) through systems that learn, adapt, and develop process intelligence. Its robots perform tedious, hazardous, and ergonomically demanding manufacturing work, and its production systems adapt to real geometries, materials, and process variation without reprogramming. The company delivers its systems through a Robots-as-a-Service (RaaS) model. The Project Coordinator joins the Aerospace & Defense team onsite in the Carson, California office and helps move aerospace and defense robot cell projects from design through deployment and activation. The role coordinates schedules, reviews, requirements, documentation, suppliers, logistics, installation readiness, commissioning, acceptance testing, training, project reporting, budgets, risks, and customer communications. The coordinator works closely with the Project Lead Engineer and engineering, finance, compliance, customer, and support teams. ITAR and customer information-handling requirements apply to all project documents, files, and communications. The role requires eligibility under specified U.S. export regulations and may require travel to customer sites, typically for short trips.

Requirements

Bachelor’s degree in engineering, manufacturing operations, supply chain, or a related field, or equivalent practical experience.
Experience supporting robotics, automation, or capital equipment installations from design through commissioning.
2 to 4 years of project coordination, program support, or project management experience in manufacturing, aerospace, defense, or industrial automation.
Demonstrated ability to meet deadlines by tracking milestones, flagging risks early, and following up until work is delivered.
Working knowledge of project scheduling and tracking tools such as ClickUp, MS Project, or Smartsheet, plus strong Excel skills.
Clear written and verbal communication skills, including the ability to brief engineers, executives, and customer stakeholders.
Highly organized, resourceful, detail-oriented self-starter able to manage several workstreams at once.
Ability to travel to customer sites, typically for short trips when needed, and work onsite at GMR.
Ability to communicate and collaborate effectively across multiple teams.
Willingness to work in a fast-paced environment with quickly changing priorities.
Must be a U.S. citizen or national, U.S. lawful permanent resident, refugee under 8 U.S.C. § 1157, or asylee under 8 U.S.C. § 1158, to comply with U.S. export regulations.

Nice To Haves

Familiarity with aerospace and defense manufacturing environments and customer requirements, including AS9100 quality practices.
Understanding of ITAR, EAR, CUI handling, and export documentation.
Exposure to factory acceptance and site acceptance testing.
Working toward a PMP, CAPM, or similar project management qualification.
Ability to obtain a U.S. government security clearance if a program requires it.

Responsibilities

Maintain project schedules, milestone trackers, and action logs for robot cell design efforts in coordination with the Project Lead Engineer.
Organize design reviews, record decisions and open items, and follow up until items are closed.
Track customer requirements, part and process specifications, and change requests; maintain revision control on shared documentation.
Coordinate mechanical, controls, software, and process engineering inputs so they are available before final design lock-in.
Track procurement, supplier lead times, and delivery status for cell components, tooling, fixtures, and safety hardware.
Plan shipping, receiving, and site logistics, including customs and export documentation in coordination with GMR compliance.
Build and maintain installation plans, site-readiness checklists, and deployment-team travel schedules.
Coordinate with customer facilities, security, and EHS teams regarding access, badging, and scheduling.
Prepare commissioning and acceptance test plans with the Project Lead Engineer and track completion of each step.
Record punch-list items, test results, and customer sign-offs, and assemble the turnover package.
Coordinate operator training and handoff to GMR support teams for ongoing service.
Prepare weekly status reports covering schedule, budget, risks, and decisions needed for GMR leadership and customer stakeholders.
Track project budgets, purchase orders, and invoicing milestones with Finance.
Maintain a risk and issue register and raise schedule or scope concerns early.
Track project deadlines, monitor milestone and deliverable dates, promptly escalate at-risk items to the Project Lead Engineer, and follow up to meet customer commitments.
Apply ITAR and customer information-handling requirements to every document, file, and communication.