Project Coordinator

ARCO Companies•King of Prussia, PA

20d•Onsite

About The Position

ARCO is seeking an energetic, detail-oriented administrative professional to support Construction Project Managers in King of Prussia, Pennsylvania. The Project Coordinator plays an integral role in keeping projects running smoothly by providing project administration, document management, communication, event coordination, and general office support. The role also contributes to ARCO’s collaborative, hard-working company culture.

Requirements

Two to five years of related project administration experience.
Strong computer skills, including working knowledge of Microsoft Outlook, Word, and Excel.
Ability to complete tasks on schedule and in a timely manner with minimal oversight and direction.

Nice To Haves

Construction industry experience is a plus.
A college degree is preferred.
Experience with Vista, Procore, or a similar accounting/ERP system is preferred.
Experience with document management in a file-sharing system is preferred; Egnyte is ideal, and Dropbox, SharePoint, or OneDrive experience is relevant.

Responsibilities

Prepare project forms as directed by Project Managers, including subcontracts, purchase orders, change orders, professional service agreements, and transmittals.
Provide drawing management support, including filing and printing drawings, maintaining drawing logs, maintaining the FTP site and Procore, and filing jobsite photos.
Plan and coordinate events, such as groundbreaking events and occasional office events.
Assist Project Managers with proposals, including preparing proposal letters and outline specifications and assembling proposal books.
Answer incoming phone calls and coordinate communication with vendors and customers when a Project Manager is absent.
Maintain lists for Project Managers, including regional job lists and subcontract tracking lists.
Type and prepare letters, bid instructions, memos, proposals, outline specifications, and expense reports as needed.
Make travel arrangements when necessary.
Take a lead role in upholding the company’s work-hard/play-hard culture.
Provide backup support for the front desk and reception.