Project Coordinator

Emendata • San Francisco, CA

39d • Onsite

About The Position

This role helps keep a complex, collaborative project organized and moving forward effectively by working across project management and business analysis functions. To advance our work, we need your help in: Project Operations : Coordinating timelines, tasks, meetings, project materials, delivery, etc. Communication : Serving as a reliable point of contact for teammates, managers, clients, subcontractors, and other stakeholders Inquiry Management : Monitoring shared mailboxes and other intake channels, tracking requests from external stakeholders, and drafting or coordinating accurate and timely responses Internal Processes : Running and improving the processes that support the team’s work, including task tracking, status reporting, data/system access, etc. Documentation : Developing and maintaining clear project documentation Meeting/Event Support : Coordinating meetings, trainings, conferences, and other project events, including schedules, materials, logistics, and follow-up activities Data Access : Coordinating access to data and systems and tracking requirements and approvals Risk and Issue Tracking : Maintaining project risk and issue logs and tracking mitigation activities Resource Planning : Supporting project budgeting and financial reporting by maintaining trackers and coordinating with project leadership

Requirements

• Candidates may bring experience from project coordination, project management, business analysis, consulting, program operations, or a related field.
• Bachelor’s degree or equivalent combination of education, training, and relevant experience
• Demonstrated ability to get things done in a fast-paced and team-based environment
• Demonstrated ability to communicate clearly and professionally across situations
• Ability to work in the U.S. without a need for current or future visa sponsorship.
• Must complete a successful background investigation, including the Questionnaire for Public Trust Position SF-85.

Responsibilities

• Coordinating timelines, tasks, meetings, project materials, delivery, etc.
• Serving as a reliable point of contact for teammates, managers, clients, subcontractors, and other stakeholders
• Monitoring shared mailboxes and other intake channels, tracking requests from external stakeholders, and drafting or coordinating accurate and timely responses
• Running and improving the processes that support the team’s work, including task tracking, status reporting, data/system access, etc.
• Developing and maintaining clear project documentation
• Coordinating meetings, trainings, conferences, and other project events, including schedules, materials, logistics, and follow-up activities
• Coordinating access to data and systems and tracking requirements and approvals
• Maintaining project risk and issue logs and tracking mitigation activities
• Supporting project budgeting and financial reporting by maintaining trackers and coordinating with project leadership

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level