Project Coordinator

Sawhorse Productions•Los Angeles, CA

28d•$40•Hybrid

About The Position

Sawhorse Productions is a Los Angeles based, Award winning full-service creative studio turning ideas into unforgettable experiences through captivating branded content, viral social moments, and groundbreaking interactive experiences. We partner with industry-leading brands, artists, and studios such as Walmart, Google, NBCUniversal, Fanatics, Toyota, Pepsi and Alo to deliver industry leading, innovative multi-platform content. At Sawhorse, we believe in fostering a culture of collaboration, creativity, and relentless excellence while shaping the future of digital storytelling. Our projects include: Branded content Social/Digital Content Broadcast commercials UGC Gaming platform experiences Interactive/Web3 activations (AR, VR, MR, AI) We are seeking a highly organized, detail-oriented Project Coordinator to provide administrative support to our Head of Production and Assistant Head of Production. This is a great opportunity for someone continuing to build experience in the film and production industry, and who thrives in a fast-paced environment juggling multiple priorities under tight deadlines. This role starts as a part-time hourly position at 30 to 40 hours per week, with the potential to transition to a full-time role based on fit and business need.

Requirements

1+ year of professional experience working within a studio, network, agency, or production company in an administrative or equivalent capacity.
Exceptional organizational skills and attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple priorities under tight deadlines and work well under pressure.
Proficiency with office and communication software including Slack, Google Workspace, Zoom, Microsoft Office, Excel, and Keynote.
A proactive, no-task-too-small mindset with strong problem-solving instincts.
Ability to anticipate needs and gaps in admin support before they are voiced.
Strong problem-solving skills and ability to adapt quickly to changing priorities.
Collaborative, positive, and solutions-oriented mindset.

Nice To Haves

Prior entertainment industry or on-set experience
Familiarity with production management tools such as Airtable, Notion, or StudioBinder
Interest in growing into a producer or production management role over time
Experience supporting senior executives or department heads

Responsibilities

Manage day-to-day administrative duties for the Head of Production and Assistant Head of Production, including email management, call coordination, expense processing, travel planning, and general office management.
Schedule and coordinate conference calls, meetings, and events. Distribute meeting agendas and capture action items so nothing falls through the cracks.
Meticulously track and maintain project and production calendars to ensure deadlines and milestones are met across active productions.
Tweak, proofread, and organize presentations, creative decks, and reports for both internal and client-facing use.
Track staffing and department bandwidth to ensure sufficient personnel coverage across projects.
Show up engaged in high-level department meetings and help keep the team aligned and in the loop on updates and project statuses.
Support day-to-day office operations to keep the Studio City space running smoothly and the team focused on the work.