Project Coordinator - Hybrid

9Dot•Pasadena, CA

1d•Hybrid

About The Position

At 9Dot Education Solutions, our purpose is to amplify the impact of mission-driven organizations by offering tailored HR and non-profit solutions so that they can do more of what they love. Our Leaders are seeking a Part-Time Project Coordinator to provide administrative, events support and client facing coordination. This candidate will enjoy variety and be able to solve day to day problems with care and awareness. You will work with educators and staff and roll up your sleeves to get the job done. This role has possible potential for Temp to Full time if demands should change. The Project Coordinator will be required to travel in the region for events and business meetings support. Must have a valid CA DL. Part Time Hours: 8am - 12pm + depending on the needs of the Executive.

Requirements

Ability to identify Designated department needs and independently resolve potential problems.
Ability to make decisions, exercising reasonable independent judgment and discretion with minimal guidance and/or supervision.
Ability to maintain confidentiality and appropriately disseminate information.
Ability to follow up on task commitments and give updates as needed.
Ability to work efficiently under pressure and meet deadlines, while maintaining courtesy and professionalism.
Excellent written and oral communication skills.
Excellent organizational skills
Attention to detail and a tolerance for working on multiple projects simultaneously
Upbeat, positive, outgoing, personable and able to relate well with diverse populations and age groups
High level of proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel and MS PowerPoint
Ability to type 50 wpm.
A commitment to the mission and core values of the Company.
Excellent verbal and written communication skills.
A four-year college degree.
Minimum of five years of related experience.
Administrative experience at executive level or equivalent related experience.
Must have a valid CA DL.

Nice To Haves

Experience in related field for designated department preferred.

Responsibilities

Prepares, organizes and maintains corporate documents and records (i.e. notices, contracts, memos, articles).
Reads, sorts, and routes incoming mail and email for the Designated department, bringing attention to time sensitive or priority mail and electronic communication as needed.
Report issues in a timely manner, and take the lead on issue resolution with all parties.
Produces and updates Weekly Report for various projects and department tracking.
Consolidate Project Reporting and Tracking across Infrastructure and Development.
Creates and composes correspondence in concert with the Designated department as needed, providing error-free final product with minimal number of drafts.
Reviews, compares and prepares various legal documents (i.e. proposals, applications) for conformation and consistency.
Acts as liaison or representative for Designated department in routine administrative and project coordination activities, phone calls, inquiries or other matters as designated.
Coordinates travel arrangements, itineraries, meetings and events for the Designated department as needed.
Reviews and suggests ways to simplify procedures and improve workflow.
Provides organizational and clerical support as needed for Designated department
Collects data and prepares reports, including conclusions and recommendations.
Maintains and manages Designated department expense reports.
Arrange conference presentations
Prepare data and training presentation for varied audiences
Interface with vendors and outside consultants for project statuses
Manage project assignments and resource allocation
Communicate regularly and clearly with all necessary departments for updates
Collaborate with staff members on completing tasks
Draft, prepare, distribute and follow-up with various correspondence
Participate in other activities at the discretion of the Designated department.
Assist with other projects, functions and duties as assigned.