Project Coordinator (Hybrid)

VAA • Plymouth, MN

3d • $25 - $30 • Hybrid

About The Position

The Project Coordinator administers and organizes project activities in cooperation with project managers.

Requirements

• High school diploma or GED.
• Minimum 3 years of related experience.
• Experience with document control, set- up through audit.
• General knowledge of Project Flow.

Responsibilities

• Process incoming Requests for Information (RFIs), drawing submittals, and change requests. Distribute to the appropriate internal team members, track progress, document responses, and ensure timely communication with relevant external parties.
• Prepare and submit required electronic documentation to state and city authorities, ensuring compliance with jurisdictional requirements.
• Conduct thorough QA/QC reviews of project drawings, verifying revisions, title block accuracy, and consistency across disciplines. Identify discrepancies and coordinate necessary corrections.
• Oversee the distribution and posting of VAA-issued drawings to ensure all stakeholders have access to the latest project documentation.
• Create, maintain, and update the project Stickset and drawing log, ensuring version control and easy accessibility for project teams.
• Attend internal project and client meetings throughout the design and construction phases. Provide documentation support, track action items, and supply status updates.
• Participate in client kickoff meetings, assisting with initial documentation, expectations, and workflow coordination.
• Establish and maintain document transfer protocols, ensuring seamless communication and version tracking between clients, contractors, and the internal project team.
• Assemble and format project specifications with attention to clarity, compliance, and accuracy.
• Review project proposals to ensure proper formatting, consistency, and content alignment.

Benefits

• Health
• dental
• vision
• life insurance
• profit-sharing
• 401(k)
• paid leave
• flexible schedule options
• onsite gym
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED