Project Coordinator (Hybrid)

VAA•Minneapolis, MN

2d•Hybrid

About The Position

The Project Coordinator administers and organizes project activities in cooperation with project managers. This role involves managing incoming requests, ensuring document quality and compliance, and coordinating with internal and external parties throughout the design and construction phases. The Project Coordinator will also be responsible for maintaining project documentation and supporting client and team meetings.

Requirements

High school diploma or GED.
Minimum 3 years of related experience.
Experience with document control, set-up through audit.
General knowledge of Project Flow.

Responsibilities

Administer and organize project activities in cooperation with project managers.
Process incoming Requests for Information (RFIs), drawing submittals, and change requests, including distribution, tracking, documentation, and ensuring timely communication.
Prepare and submit required electronic documentation to state and city authorities, ensuring compliance with jurisdictional requirements.
Conduct QA/QC reviews of project drawings, verifying revisions, title block accuracy, and consistency across disciplines, and identifying discrepancies for correction.
Oversee the distribution and posting of VAA-issued drawings to ensure all stakeholders have access to the latest project documentation.
Create, maintain, and update the project Stickset and drawing log, ensuring version control and accessibility.
Attend internal project and client meetings, providing documentation support, tracking action items, and supplying status updates.
Participate in client kickoff meetings, assisting with initial documentation, expectations, and workflow coordination.
Establish and maintain document transfer protocols for seamless communication and version tracking between clients, contractors, and the internal project team.
Assemble and format project specifications with attention to clarity, compliance, and accuracy.
Review project proposals to ensure proper formatting, consistency, and content alignment.