Project Coordinator

UL Standards & Engagement • Evanston, IL

10d • Onsite

About The Position

We have an exciting opportunity for a Project Coordinator at UL Research Institutes and UL Standards & Engagement, based in our Evanston, IL office. The Project Coordinator will be responsible for supporting the planning and execution of complex and high-level projects for the Real Estate & Facilities and Health, Safety & Environment (HSE) teams. This role is responsible for tracking project process, maintaining documentation, and assisting with meeting organizational objectives.

Requirements

• Basic understanding of project management, event planning and coordination.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Excellent problem-solving skills with ability to analyze situations, identify existing or potential problems and recommend solutions.
• Ability to work proactively and collaborate with others in a fast-paced environment with organization, attention to detail, responsiveness, and accountability.
• Ability to identify and rank priorities as demonstrated by the ability to establish, track, and meet schedules for multiple projects while maintaining high quality and exceptional customer service.
• Proficiency in Microsoft Office Suite products, specifically PowerPoint, Word, and Excel.
• Bachelor’s degree is required, preferably in business administration, project management, or a related field.
• Minimum 2 years of experience in project coordination or administrative support.

Nice To Haves

• Experience in HSE, real estate, or facilities management preferred but not required.

Responsibilities

• Coordinate project timelines, milestones, and deliverables for Real Estate & Facilities and HSE.
• Support the development of project or program goals and strategies for small to medium-size projects.
• Collect data from a variety of sources, evaluates and interprets data, and draws conclusions. Conduct cost/benefit analyses.
• Coordinate document processing for legal, leadership, and vendor approvals.
• Help prepare and may present reports or program proposals which include recommendations and supporting arguments.
• Organize meetings, events, and training sessions, managing logistics and communication.
• Assist with basic financial tasks, including managing expense reports and invoices.
• Maintain the team’s SharePoint and document library, helping keep documents current and consistently formatted.
• Provide logistical and administrative support for facilities and HSE projects and events.
• Perform other duties as assigned.

Benefits

• Bonus compensation
• Comprehensive medical, dental, vision, and life insurance plans
• Generous 401k matching structure of up to 5% of eligible pay
• Additional 4% retirement saving fund after your first year of continuous employment
• Flexible working arrangements (may be discussed with manager depending on role)
• Paid time off, including vacation, holiday, sick, and volunteer days

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level