Project Coordinator
About The Position
The HART Project Coordinator II supports the PMO team with project and program management activities and provides ongoing support for PMO initiatives aligned with the authority’s strategic goals. The role assists with project status reviews, decision tracking, change control documentation, financial tracking, executive status reporting, document management, and quality assurance. The coordinator may also conduct research and support administrative projects as needed. The position works in a standard office environment and supports the PMO through documentation, scheduling, communications, and administrative coordination. It also supports HART’s commitment to a safe and secure workplace by following applicable safety, security, and quality procedures and reporting accidents or hazardous conditions.
Requirements
- Associate’s degree in a related field, or at least four years of related administrative or project support experience in lieu of the degree (two years of relevant experience may substitute for each year of education).
- Proficiency in Microsoft Office applications, including Outlook, Excel, Word, and SharePoint.
- Ability to build strong working relationships and communicate accurately with a wide range of internal and external stakeholders.
- Ability to deliver results while maintaining professionalism and positive relationships with project sponsors and stakeholders.
- Ability to work in a dynamic environment and adapt to shifting goals, priorities, and stakeholder needs.
- Ability to analyze situations, identify problems, and recommend appropriate solutions.
- Ability to interact professionally with HART staff, consultants, and external partners.
- Strong verbal, written, and interpersonal communication skills.
- Ability to organize and prioritize work to meet deadlines.
- Ability to be flexible and work effectively as part of a team.
- Professional and positive approach in all interactions.
- Ability to operate small office equipment.
Nice To Haves
- Prior experience in a government or public sector environment.
Responsibilities
- Assist in updating and maintaining project documentation and templates to ensure consistency across PMO projects.
- Provide administrative and scheduling support, including coordinating meetings, tracking action items, and assisting with project communications.
- Prepare meeting agendas, take notes, and distribute meeting summaries or follow-up tasks as needed.
- Maintain the PMO’s file structure and organize project-related documents and team assignments as directed.
- Manage uploading and downloading project documentation on SharePoint, ensuring files are current and properly organized.
- Support special assignments and administrative tasks as directed by the PMO Director.
- Perform other work-related duties as assigned.
- Follow health, safety, security, and quality management policies and procedures; recognize and report accidents and hazardous conditions; assist in developing and promoting workplace safety procedures; and properly use and care for assigned equipment and materials.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
