Project Coordinator
About The Position
The Project Coordinator supports project managers throughout the lifecycle of civil engineering projects. The role prepares fee proposals, drafts contracts and subcontracts, and helps ensure projects comply with contract terms, applicable standards, and regulatory requirements common to municipal and agency-driven work. The coordinator develops Work Breakdown Structures (WBS), project authorizations, and budgets in line with client invoicing requirements and public-sector billing guidelines. The role processes subconsultant invoices and monitors project financials, including budgets, revenue, variances, and work-in-progress. In collaboration with Project Managers, the Project Coordinator assists with pre-bill reviews, resolves revenue variances, and supports revenue recovery within public funding constraints. The position serves as a liaison among internal teams, clients, subconsultants, and public agencies, helping maintain clear and compliant communication. It also participates in monthly project reviews and partners with Business Operations to analyze performance and identify opportunities to improve financial outcomes.
Requirements
- At least 1 year of experience drafting contracts and subcontracts.
- At least 1 year of experience preparing proposal templates.
- At least 1 year of change order experience.
- At least 1 year of experience working closely with project managers.
- Experience creating pivot tables and using VLOOKUPs in Excel.
- Proficiency with Deltek, BST, or Oracle.
Nice To Haves
- Experience with Deltek Vantagepoint.
- Participation in an ERP implementation, preferably involving Vantagepoint.
- Experience working for an engineering or architectural firm with revenue over $150 million.
Responsibilities
- Prepare fee proposals and proposal templates.
- Draft and review contracts and subcontracts.
- Develop Work Breakdown Structures (WBS), project authorizations, and budgets.
- Support compliance with contract terms, standards, regulatory requirements, and public-sector billing guidelines.
- Process subconsultant invoices and monitor project budgets, revenue, variances, and work-in-progress.
- Assist Project Managers with pre-bill reviews, resolve revenue variances, and support revenue recovery.
- Coordinate communication among internal teams, clients, subconsultants, and public agencies.
- Participate in monthly project reviews and work with Business Operations to analyze performance and identify opportunities to improve financial outcomes.
- Prepare and manage change orders.
Benefits
- Medical insurance, if eligible.
- Dental insurance, if eligible.
- Vision insurance, if eligible.
- Critical illness, accident, and hospital coverage, if eligible.
- 401(k) retirement plan with pre-tax and Roth post-tax contributions available, if eligible.
- Voluntary life and AD&D insurance for the employee and dependents, if eligible.
- Short- and long-term disability coverage, if eligible.
- Health Spending Account (HSA), if eligible.
- Transportation benefits, if eligible.
- Employee Assistance Program, if eligible.
- Time off or leave, including PTO, vacation, or sick leave, if eligible.
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
