Project Coordinator

Pavion•Jeffersontown, KY

4d•$28 - $32

About The Position

Pavion is seeking a talented and motivated Project Coordinator to join its security business unit. The role manages and coordinates multiple projects, ensuring delivery on time, within scope, and within budget. The Project Coordinator maintains project reporting across client, Pavion, and Teams systems; documents changes to project scope, schedule, and costs; and supports project execution by coordinating work orders, subcontractors, equipment orders, delivery dates, and site schedules. The role also provides remote customer website updates, assists technicians with troubleshooting after installation, coordinates across functions, and supports Project Managers and the Operations Manager. Pavion provides fire, security, and communication integration solutions, including fire alarm systems, critical communications, video surveillance, access control, and AV technologies. The hourly pay range is $28.00–$32.00, with starting pay determined by qualifications, experience, education, skills, certifications, and internal equity. A comprehensive benefits package is offered.

Requirements

At least 2 years of Project Coordinator or technical support experience.
At least 1 year of CCTV security systems and CCTV project planning experience.
Ability to read, interpret, explain, and create technician work orders.
Ability to read, interpret, explain, and create Project Scope of Work (SOW).
Ability to read and interpret site plans and layouts.
Experience managing multiple locations and timelines.
Familiarity with computer-based tracking systems.
Team-oriented, servant leader, dedicated, and driven.
Adaptable and experienced in complex problem-solving.

Responsibilities

Manage and coordinate all aspects of multiple projects.
Ensure projects are delivered on time, within scope, and within budget, including establishing technician NTE based on contractual NTE.
Provide timely and accurate reporting on projects in client, Pavion, and Teams systems.
Manage changes to project scope, schedule, and costs, and document them in Pavion and team systems.
Access customer websites remotely to provide status updates.
Create work orders for new projects, assign subcontractors (technicians), and schedule work arrival dates.
Mobilize subcontractors when necessary to address site requirements.
Place sales orders for equipment needed to establish online presence for sites.
Track sales orders and delivery dates for subcontractors so onsite dates can be finalized to complete service needs.
Assist technicians and installers in troubleshooting equipment issues after client site installation is complete.
Collaborate across functions to understand existing processes and establish expected outcomes and timelines.
Provide support to Project Managers and the Operations Manager.