Project Coordinator

Demme Learning•Lititz, PA

About The Position

The Project Coordinator supports execution of project-related technical workstreams by translating approved project direction, plans, and priorities into clearly structured and maintained project systems. Working under the direct management and direction of the Enterprise Project Manager, the role configures projects, coordinates tasks and follow-up, tracks progress, maintains documentation, and supports communication among project stakeholders. The position helps ensure that projects are accurately structured from the outset and remain organized and current throughout execution, reducing delays, confusion, and rework. The Project Coordinator supports effective delivery across systems, tools, and development-related work. The role does not have primary responsibility for project strategy, scope, prioritization, project planning, or project-management decisions. Instead, it ensures approved plans are accurately reflected in project systems and that tasks, documentation, information, and follow-up needed for execution are maintained. The role also supports testing, issue tracking, system updates, and release activities, escalating issues that require technical, product, or project-management decisions. The employee is expected to learn the company’s history, mission, vision, and products; maintain familiarity with product changes and project-management best practices; and contribute to departmental goals, process improvement, and personal development.

Requirements

1–3 years of experience in coordination, administrative, or project-support roles.
Strong organizational and time-management skills.
Proficiency in standard workplace software such as Google Workspace.
Ability to translate high-level direction into structured tasks, timelines, and workflows.
Clear written and verbal communication skills.
Comfort working with digital tools and systems.
Ability to learn and work within technical environments; coding is not required.
Detail-oriented with strong follow-through.
Ability to meet the physical demands described, including typing, viewing a computer monitor, participating in video calls, and reaching, bending, and lifting up to 20 pounds.

Nice To Haves

Experience using project-management tools such as ClickUp, Asana, or Monday.

Responsibilities

Configure projects in designated project-management systems using approved plans, templates, standards, dependencies, and timelines.
Coordinate day-to-day activities for active project workstreams, including communication and follow-up with internal teammates, cross-departmental stakeholders, systems and resources, and external development partners.
Maintain accurate task assignments, deadlines, statuses, dependencies, blockers, and next steps; identify and escalate risks or delays.
Follow up with stakeholders, clarify established next steps, and ensure project information and decisions are documented and communicated.
Coordinate testing, issue tracking, system updates, and release activities; escalate issues requiring technical, product, or project-management decisions.
Maintain project systems and records, perform quality checks, and support consistent use of established project standards and processes.
Maintain clear and organized documentation related to technical tasks, updates, and processes.
Become knowledgeable about the company's history, mission, vision, and products, and keep product knowledge current as products change or new products are introduced.
Maintain knowledge of project-management best practices.
Collaborate with the team to set and achieve departmental goals.
Improve processes to enhance team effectiveness.
Plan personal work schedules and recommend training or education needs.
Use best efforts at work and inform the manager when unable to work at one's best.
Follow company values, policies, standards, and procedures; communicate promptly when work, resources, training, or obstacles affect the ability to meet quality or deadlines.
Continuously work to improve systems and processes; maintain knowledge of company news, processes, and information; complete assigned training and participate in ongoing education as needed.
Foster a respectful workplace where ideas and constructive criticism are shared and received with care and with the aim of improving products, processes, and customer experience.