Project Coordinator

Spin Master Ltd•Toronto, ON

11d•CA$70,000 - CA$75,000•Hybrid

About The Position

This role is a key support position within Spin Master's global IT portfolio, encompassing Enterprise Applications, Infrastructure, Cybersecurity, Data, and Digital functions. The Project Coordinator will operate in a matrixed environment, collaborating with Project Managers, Business Relationship Managers (BRMs), and finance teams. The primary focus will be on supporting project delivery, ensuring adherence to stage-gate governance, contributing to portfolio reporting, and driving improvements in PMO processes.

Requirements

Proven track record in project coordination, PMO support, or project administration.
Advanced operational experience utilizing Jira and Confluence within Agile or hybrid project environments.
Experience generating dashboards and portfolio reports using Power BI, EasyBI, or similar visualization tools.
Practical understanding of project governance, stage-gate processes, risk management, and PMO templates (RAID logs, charters, status reports).
Experience tracking project financials, purchase orders, and resource capacity.
Post-secondary education in Business, Information Technology, Project Management, or a related discipline.

Nice To Haves

Experience supporting enterprise IT projects or working within SAP environments is preferred.
CAPM, PMP, Scrum Master, or equivalent certification is considered an asset.

Responsibilities

Support Intake, Estimates Sizing, Prioritization, and Stage Gate governance processes across the IT portfolio.
Coordinate project milestones, action items, and dependencies throughout the project lifecycle from intake through to closeout.
Maintain and update Jira boards, epics, tasks, labels, workflows, and Confluence dashboards.
Generate weekly portfolio status reports, health metrics, risks, and financial forecasting summaries for IT leadership.
Draft and distribute clear project communications, capture meeting decisions, and coordinate steering committee sessions.
Support project financial management including purchase orders, invoice tracking, budget monitoring, and variance reporting.
Identify opportunities to streamline PMO templates and leverage AI productivity tools to improve reporting efficiency.