Project Coordinator

Arizona State University•Tempe, AZ

9d•Hybrid

About The Position

ASU EdPlus is seeking a highly organized, collaborative, and proactive Project Coordinator to join the Dreamscape Learn VR production team. This role will provide day-to-day administrative support and coordination for student Working Learners embedded across various creative disciplines. The Project Coordinator will be responsible for maintaining project documentation, schedules, communication, task tracking, and student onboarding and training activities, ensuring student work remains organized, visible, and progressing. The position is hybrid and requires commuting to Tempe, Arizona.

Requirements

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Applicant must be eligible to work in the United States.
ASU EdPlus will not be a sponsor for this position.

Nice To Haves

Bachelor’s degree or higher in a related field.
Evidence of project management training or certification, such as PMP, CAPM, or any equivalent professional development.
Experience working in creative production, digital media, game development, virtual reality, or emerging technology environments.
Experience working with Agile or Scrum-based workflows, including sprint planning, backlog management, stand-ups, retrospectives, and iterative development.
Demonstrated strong organizational and project management skills.
Demonstrated strong written and verbal communication skills.
Demonstrated ability to manage multiple tasks, priorities, and timelines with a high level of attention to detail.
Demonstrated ability to adapt to changing priorities, evolving workflows, and shifting project needs in a fast-paced work environment.
Experience maintaining project documentation, meeting notes, dashboards, trackers, schedules, and shared team resources.
Experience with project management or collaboration tools such as Coda, Airtable, Jira, Trello, or similar platforms.

Responsibilities

Support the development of Dreamscape Learn virtual reality experiences through project coordination, administrative support, and operational activities.
Support a structured, organized, collaborative, and productive experience for student working learners embedded within the production team.
Coordinate with production management and department leads to identify appropriate student tasks and ensure work deliverables are clearly documented, assigned, and reviewed.
Organize and maintain project documentation, schedules, deliverables, communications, and task tracking to ensure work remains organized, visible, and on track.
Coordinate project meetings, including scheduling, agenda preparation, note-taking, capturing action items, and following up with responsible team members.
Serve as a central point of communication and help maintain visibility into project progress, feedback cycles, priorities, and status updates.
Maintain and support project management systems (e.g., Coda) used for tracking student work, schedules, hours, onboarding progress, tasks, and project visibility.
Support hiring and onboarding logistics for student working learners, including communication, onboarding coordination, and required setup activities.
Monitor student schedules, submitted hours, workload, and progress through updates, meetings, task reviews, and status reporting to maintain visibility, promote accountability, and proactively identify blockers, risks, or incomplete work.
Assume or coordinate other duties or projects as assigned or directed.