Project Coordinator

Chelsea Investment Corp•Carlsbad, CA

26d•$32 - $37•Hybrid

About The Position

As a Project Coordinator, you will have the opportunity to take part in the planning and building of one-of-a-kind projects. You will be primarily responsible for performing a variety of administrative and programmatic duties for multiple development projects in support of the project management team. You will work directly with a Project Manager and field Superintendent who will rely on your attention to detail, timeliness, organization and shared-goal of seeing positive results.

Requirements

2+ years of construction industry experience (any trade welcome – general, electrical, plumbing, carpentry, engineering, HVAC)
2+ years of administrative experience in a related industry, including direct experience inputting and tracking information, such as documents, reports, and other information, in an automated system
Proficiency in Microsoft Office (Word, Excel, SharePoint, and Outlook)
Proven ability to effectively research and troubleshoot problems whether it be technical and/or procedural
Comprehensive understanding of construction SOPs including the purpose and impact of procedures
Extremely organized with ingrained ability to prioritize and multi-task in a fast-paced environment
Keen attention to detail with focused adherence to strict deadlines and procedures
Sound problem-solving skills with demonstrated ability to exercise sound independent judgment
Teamwork mindset to work effectively with a diverse group of people
Effective ability to communicate clearly and concisely, both in verbal and written forms
Genuine desire to work in real estate development affordable housing industry

Nice To Haves

Experience in residential and/or light commercial construction (even more of a plus – affordable housing or multi-family)
Associate degree in business or a construction-related field
Experience using Procore and/or Bluebeam

Responsibilities

Preparing fiscal, administrative, and operational reports
Acting as a key point of contact for subcontractors and vendors
Preparing and processing contracts with required exhibits, contract award packages during the buyout process and with an understanding of specific uses for each type of contract agreement
Creating exhibits and logs including schedule of values, sequence sheet, list of drawings, tracking logs and other related documents
Performing all data inputting and reporting functions including contracts, change orders, submittters, RFIs and other related reporting and data entries
Maintaining consistent project folder setup and filing system
Uploading construction documents to plan room and direct project team
Scheduling meetings, preparing agendas, and recording meeting minutes for recordkeeping and distribution
Preparing draw packages, frame walk packages, and other relevant project documentation, including filing man-count and daily reports from field staff
Submitting meter applications as directed by project team
Maintaining construction recycling spreadsheet and ticket spreadsheet
Preparing and distributing bid invitations and tracking feedback
Conducting the subcontractor prequalification process
Preparing project closeout and warranty documents