Project Coordinator

CECO Environmental•Clearwater, FL

42d•Onsite

About The Position

The Project Coordinator supports the administration and execution of projects throughout their lifecycle. The role maintains project records, coordinates project setup, tracks project cost and billing information, supports customer invoicing, and keeps project documentation accurate and current in Microsoft Dynamics 365 (D365) and other company systems. The position liaises with Project Managers, Operations, Accounting, and other departments, providing timely project information, maintaining data integrity, and supporting reporting requirements. This role is onsite in Clearwater, Florida.

Requirements

Associate or bachelor's degree in business administration, Project Management, Accounting, Finance, or a related field is preferred.
2–5 years of experience in project coordination, project administration, customer service, business operations, manufacturing administration, or related roles.
Experience working with ERP systems; Microsoft Dynamics 365 (D365) is preferred.
Experience maintaining project documentation, billing records, customer records, and reporting data.
Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
Compliance with company attendance standards.

Nice To Haves

Associate or bachelor's degree in business administration, Project Management, Accounting, Finance, or a related field.
Experience with Microsoft Dynamics 365 (D365).
Experience supporting project teams in a manufacturing, industrial, construction, or contracting environment.

Responsibilities

Set up new projects and customers in D365 according to established procedures and company requirements.
Maintain project records, customer information, billing milestones, and project documentation throughout the project lifecycle.
Compile and maintain project cost, billing, and progress data for Percentage of Completion (POC) reporting and other management reports.
Extract billing terms, payment milestones, and contractual requirements from project documentation and maintain accurate ERP records.
Support project invoicing by preparing required documentation and coordinating with Accounting and Project Management teams.
Maintain project files, supporting documentation, and records for compliance with internal procedures and audit requirements.
Prepare project cost, billing, and variance reports for Project Managers and Finance personnel.
Monitor project data for completeness and accuracy and follow up with stakeholders to resolve discrepancies.
Assist Project Managers with tracking project progress, billing milestones, change orders, and documentation requirements.
Coordinate with Operations, Purchasing, Production, Service, and Accounting teams to collect and maintain project information.
Support month-end reporting by compiling project data and preparing supporting schedules as required.
Generate standard and ad hoc reports from D365 and other systems to support project management and business operations.
Track and maintain customer documentation, including certificates of insurance, customer setup requirements, lien waivers, and vendor forms.
Assist with continuous improvement initiatives related to project administration, reporting, and document management.
Provide administrative and project coordination support to Project Managers and leadership as required.
Perform other duties as assigned.