Project Coordinator

ISLAND PEER REVIEW ORGANIZATION INC • Jericho, NY

18d • $29 - $36 • Onsite

About The Position

The Project Coordinator supports projects as a member of a Program Management Office team, collaborating with Project Managers, business owners, and cross-functional teams under the general direction of the PMO director. The role provides administrative support to the PMO and assigned projects, including project planning and scheduling, documentation management, capturing key decisions and action items, and supporting effective communication across stakeholders. The coordinator participates in budget and resource management, material and subcontract procurement, project start-up and closeout, and vendor management, including invoice capture, vendor evaluation, and procurement. The position is office-based at the Jericho, New York office.

Requirements

• Bachelor’s degree in a related field.
• At least two years of experience supporting projects using project management methodologies.
• Proficiency in project management methodologies and terminology, and understanding of project management tools.
• Proficiency with Microsoft Outlook, Teams, SharePoint, Excel, and Word.
• Strong time management skills and ability to work on multiple projects, adjust priorities, maintain precision and attention to detail, and deliver assigned work by deadlines.
• Strong written and verbal communication skills and ability to work on cross-functional teams while maintaining a customer focus.

Nice To Haves

• Experience in information technology, data analytics, or healthcare administration.
• Certifications such as Certified Associate in Project Management (CAPM), Six Sigma, or Lean.

Responsibilities

• Assist the project manager in maintaining project management documents, including charters, gate reviews, schedules, status reports, and related documentation.
• Perform project management administrative and procurement tasks, including managing vendor evaluation teams, invoices, purchase orders, and inventory reports.
• Schedule stakeholder meetings, document and generate meeting summaries, and follow up on action items.
• Support continuous improvement of the Program Management Office, including creating summary metrics and drafting procedures and policies.
• Run small internal projects under the direction of a Project Manager or Director.
• Support project planning, scheduling, documentation management, decision and action-item tracking, stakeholder communications, budget and resource management, procurement, start-up, closeout, and vendor management.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level