Project Coordinator - IT

North Texas Tollway Authority • Gateway, CO

1d • $31 - $41

About The Position

The IT Project Coordinator provides high-level administrative, operational, and coordination support to the Director of Information Technology, IT leadership, and associated teams. This position acts as a central coordination point across IT functions, supporting leadership operations, financial and procurement processes, personnel administration, and departmental initiatives. It helps ensure IT activities are organized, compliant, and efficient by managing schedules, documentation, financial processes, and communications among teams, vendors, and stakeholders. The role also supports project tracking, reporting, governance, and operational continuity in alignment with IT strategic priorities.

Requirements

• Associate’s degree or equivalent experience.
• 4–6 years of experience in administrative, project coordination, or operations support roles.
• Strong organizational, communication, and multitasking skills.
• Experience with budgeting, procurement, or financial tracking processes.
• Proficiency in Microsoft Office, including Excel, Word, PowerPoint, Outlook, and Teams.
• Must be eligible to lawfully work in the United States immediately; H1-B visa sponsorship is not available.

Nice To Haves

• Experience supporting IT or technical organizations.
• Experience with ServiceNow, SharePoint, or similar systems.
• Familiarity with procurement, contracts, or compliance processes.

Responsibilities

• Assist IT leadership with prioritizing requests, identifying scheduling conflicts, and aligning activities with strategic priorities.
• Identify risks, overlaps, and gaps across leadership calendars, initiatives, and commitments.
• Coordinate IT leadership calendars, meetings, and logistics, including vendor and cross-functional sessions.
• Prepare meeting materials, capture outcomes, and track action items through completion.
• Draft and coordinate internal communications, leadership updates, and briefing materials.
• Route and resolve administrative requests as a central point of contact.
• Process HR status changes and coordinate onboarding and offboarding through ServiceNow.
• Coordinate with IT teams to meet access, equipment, and provisioning needs.
• Maintain organizational charts and staffing trackers, and provide guidance on HR and administrative processes.
• Facilitate onboarding and maintain process documentation for operational continuity.
• Coordinate guest Wi-Fi access in compliance with IT security policies.
• Provide general administrative and project support.
• Coordinate IT strategic initiatives in alignment with priorities and timelines.
• Track initiatives, deliverables, and milestones, and provide regular status updates.
• Prepare reports, dashboards, and materials for leadership decision-making.
• Consolidate performance metrics and key performance indicators for leadership review.
• Maintain IT documentation, SharePoint knowledge repositories, and departmental files.
• Support governance, policy tracking, audit readiness, and documentation across functional areas.
• Coordinate audit artifacts and responses and assist with audit preparation.
• Support project budgets, contracts, and vendor deliverables.
• Ensure compliance with records retention policies and support audits or reviews.
• Coordinate updates to organizational records, seating maps, and internal directories.
• Track vendor contracts, renewal timelines, deliverables, and invoices, and coordinate reviews with IT leadership.
• Monitor vendor performance and contractual obligations.
• Process expense reports and reimbursements, and track departmental expenditures and budget activity.
• Support budget monitoring, invoice tracking, and funding allocations.
• Coordinate purchase requisitions and approvals with Program Controls.
• Assist with vendor onboarding and procurement documentation.
• Administer P-Card reconciliation, documentation, and compliance tracking.
• Resolve P-Card discrepancies, ensure timely submissions to Finance, and provide guidance on procurement and P-Card policies.
• Manage IT office supplies, uniform inventory, and ordering through approved vendors.
• Maintain uniform records and coordinate distribution for applicable teams.
• Support events, promotional items, town halls, and employee engagement activities.
• Communicate supply availability and ordering timelines to staff.
• Assist with logistics and communications and ensure branding alignment with External Affairs.

Benefits

• $1,500 retention bonus.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree