IT Project Coordinator
About The Position
Oak Harbor Freight Lines is seeking an IT Project Coordinator to support project managers with planning and coordinating projects from initiation through implementation and closeout. The role works with stakeholders to organize resources, budgets, schedules, milestones, and deliverables, and helps ensure deadlines are met. The coordinator maintains project documentation, supports governance and reporting processes, and communicates project status, risks, dependencies, and upcoming activities to stakeholders. The position is listed as Monday through Friday, with three days in the office and two days at home.
Requirements
- Associate or bachelor's degree in business administration, information technology, project management, or a related field preferred.
- Three or more years of project coordination, project administration, IT, or business operations experience preferred.
- Strong organizational skills and ability to manage multiple projects, priorities, and deadlines.
- Strong written and verbal communication skills, attention to detail, and follow-through.
- Ability to work effectively with executives, managers, technical teams, operational employees, and external vendors.
- Proficiency with Microsoft Teams, Outlook, Excel, Word, PowerPoint, SharePoint, and project management platforms.
Nice To Haves
- Experience in technology, transportation, logistics, or a multi-location operational environment.
- PMP or related project-management training or certification.
Responsibilities
- Coordinate project activities from initiation through implementation and closeout.
- Collaborate with project stakeholders to break down work into trackable tasks, milestones, and assigned resources.
- Develop project charters and plans; maintain project schedules, milestones, task lists, and deliverables.
- Maintain project documentation, including requirements, Gantt charts, schedules, status reports, risk and issue logs, testing documentation, and implementation plans.
- Prepare meeting agendas and document notes, decisions, action items, owners, and due dates.
- Monitor project progress and escalate risks, delays, resource constraints, and unresolved issues to project leadership.
- Assist with project status reporting and provide visibility into milestones, risks, dependencies, and upcoming activities.
- Support project intake, prioritization, approval, stage-gate, and governance processes.
- Help coordinate testing, training, implementation, deployment, and project closeout activities.
- Provide project communications and status updates to stakeholders.
- Participate in project design meetings and propose improvements when necessary.
- Support Project Managers in gathering equipment, resources, and information for upcoming projects and in creating action plans covering resources, budgets, and timeframes.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
