IT Project Coordinator

Oak Harbor Freight Lines • Auburn, WA

2d

About The Position

Oak Harbor Freight Lines is seeking an IT Project Coordinator to support Project Managers in coordinating projects from initiation through implementation and closeout. The coordinator helps gather equipment, resources, and information for upcoming projects and works with Project Managers to develop action plans covering resources, budgets, and timelines. The role maintains project schedules and documentation, supports meetings and governance processes, monitors progress, and keeps stakeholders informed. The position is in the company’s I.T. department.

Requirements

• Associate or bachelor’s degree in business administration, Information Technology, Project Management, or a related field preferred.
• Strong organizational skills and ability to manage multiple projects, priorities, and deadlines.
• Strong written and verbal communication skills, attention to detail, and follow-through.
• Ability to work effectively with executives, managers, technical teams, operational employees, and external vendors.
• Proficiency with Microsoft Teams, Outlook, Excel, Word, PowerPoint, SharePoint, and project management platforms.

Nice To Haves

• Three or more years of project coordination, project administration, IT, or business operations experience preferred.
• Experience in technology, transportation, logistics, or a multi-location operational environment.
• PMP certification or related project-management training or certification.

Responsibilities

• Coordinate project activities from initiation through implementation and closeout.
• Collaborate with project stakeholders to break work into trackable tasks with milestones and assigned resources.
• Develop project charters and plans, and maintain schedules, milestones, task lists, and deliverables.
• Maintain project documentation, including requirements, Gantt charts, schedules, status reports, risk and issue logs, testing documentation, and implementation plans.
• Prepare meeting agendas and document notes, decisions, action items, owners, and due dates.
• Monitor project progress and escalate risks, delays, resource constraints, and unresolved issues to project leadership.
• Assist with project status reporting and provide visibility into milestones, risks, dependencies, and upcoming activities.
• Support project intake, prioritization, approval, stage-gate, and governance processes.
• Help coordinate testing, training, implementation, deployment, and project closeout activities.
• Communicate project status to stakeholders.
• Support Project Managers in gathering equipment, resources, and information for upcoming projects.
• Help maintain project budgets and work schedules, organize and participate in stakeholder meetings, and ensure project deadlines are met.
• Participate in project design meetings and propose improvements when appropriate.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree