IT Support - Project Coordinator

Easterseals New Jersey

3d • $60,000 - $60,000

About The Position

The Project Coordinator supports the Project Management Office (PMO) and Change Management function by coordinating project execution activities, maintaining governance standards, and ensuring accurate, timely reporting across initiatives. The role assists with day-to-day project and documentation oversight and stakeholder coordination, and helps drive consistency, visibility, and execution discipline across the project portfolio.

Requirements

• Bachelor’s degree in Business Administration, Project Management, or a related field.
• 2–5 years of experience in project coordination, PMO support, or operations.
• Experience coordinating tasks, schedules, meetings, or documentation.
• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Word.
• Strong organizational skills, time management, and attention to detail.
• Ability to work independently and collaboratively.

Responsibilities

• Assist in managing multiple cross-functional projects from initiation through closure.
• Track project timelines, milestones, and deliverables to ensure alignment with approved schedules.
• Coordinate project meetings, including agendas, notes, and action-item tracking.
• Follow up with project owners to ensure timely completion of tasks and deliverables.
• Support escalation tracking and ensure risks and issues are documented and communicated.
• Support intake for new initiatives, including Project Initiation Requests (PIRs).
• Ensure projects are registered, documented, and aligned with PMO standards.
• Assist in enforcing tollgate governance (Gate 1–4) and Definition of Done criteria.
• Maintain project documentation using standardized templates.
• Compile weekly project status reports across active initiatives.
• Gather stakeholder updates and validate their completeness and accuracy.
• Assist in developing and maintaining executive-level summaries, dashboards, and presentations.
• Track KPIs such as project health, timelines, and capacity utilization.
• Support preparation for leadership meetings and Change Board reviews.

Benefits

• Competitive pay and benefits, including medical, dental, vision, and flexible spending accounts.
• Employer-paid life, AD&D, and long-term disability insurance.
• 403(b) retirement savings plan with employer match.
• Paid time off, holidays, medical leave, and PTO buy-back options.
• Direct deposit, payroll cards, and Employee Assistance Program.
• Wellness program, referral bonuses, and recognition program.
• Paid orientation and ongoing training.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level