Project Coordinator

Diverzify•Tempe, AZ

24d

About The Position

At Diverzify+ and its family of brands, Project Coordinators work closely with Project Managers to plan and execute commercial flooring projects from start to finish. They create action plans, schedule resources, manage budgets and timelines, coordinate tasks, handle risk management, and maintain project documentation. They help ensure projects meet quality standards, remain on budget, and deliver customer satisfaction through effective communication and time management.

Requirements

Proven work experience in a Construction Administration role.
Experience in project management from conception to delivery.
Ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
Strong working knowledge of Microsoft Project and Microsoft Planner.

Nice To Haves

Bachelor of Science in Business Administration or a related field.
At least 2 years of experience as a Project Coordinator or in a similar role within the commercial flooring industry.
Familiarity with risk management and quality assurance control.
Hands-on experience with project management tools.
PMP or PRINCE2 certification.

Responsibilities

Manage paperwork flow for Account Managers' or Executives' projects, verifying contracts, purchase orders, and change orders for accuracy.
Build customer relationships through timely document returns and create routing sheets to track paperwork.
Communicate with suppliers about product availability and place and track material orders.
Arrange cost-effective freight shipments for products.
Follow up on shipments in a timely manner and track multiple deliveries.
Distribute bi-monthly salesperson billing summary sheets for customer billing.
Maintain project documentation in job folders and the computer system.
Prepare monthly AIA-type billing and ensure job folders support payment verification and final invoicing.
Review change orders, verify billing documents, and submit them for client approval.
Complete accurate billing and follow up with clients for payment verification.
Prepare necessary project close-outs when projects are complete.