Project Coordinator

Bo-Mac Contractors, LTD • Stoughton, WI

27d

About The Position

The Project Coordinator supports project execution across jobsite and administrative functions, working closely with the Project Manager and Finance. This role helps maintain the documentation, financial administration, compliance, communication, and tracking necessary to keep projects organized and moving forward. It provides exposure to core project management responsibilities and an opportunity to develop toward future roles in project management or job cost accounting.

The role supports project startup, execution, administration, and closeout; coordinates communication among project teams, field personnel, subcontractors, vendors, and finance partners; and maintains project and compliance records. It also collaborates with finance and accounting on project financial administration and billing, including job cost tracking, forecasting, budget-to-actual review, Schedule of Values, monthly billing, invoice processing, and stored materials documentation. The coordinator supports change management and related recordkeeping, while communicating project status, financial updates, risks, and key issues to the Project Manager and Finance.

CSG/Zalk Josephs is an Equal Opportunity Employer. Qualified candidates will be considered without regard to race, sex, disability, veteran status, sexual orientation, or gender identity.

Requirements

• 1–3 years of experience supporting construction projects, project administration, operations, finance, or related activities.
• Associate degree in Construction Management, Business, Finance, or a related field, or an equivalent combination of education and construction-related experience.
• Excellent organizational, communication, problem-solving, and time-management skills, including the ability to manage multiple priorities, coordinate across project teams, and meet deadlines.
• Strong proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Experience using construction ERP, accounting, or project management software.

Nice To Haves

• Familiarity with Textura, GCPay, LCP Tracker, and Smartsheet.
• Experience supporting project financial administration, cost tracking, billing, forecasting, change management, or related project controls activities.
• Familiarity with construction documentation, including project schedules, RFIs, submittals, change orders, and project records.

Responsibilities

• Support the Project Manager in project execution, administration, startup, and closeout.
• Coordinate communication among project teams, field personnel, subcontractors, vendors, and finance partners to align deliverables and timelines.
• Maintain project documentation, including schedules, RFIs, submittals, change orders, compliance records, and closeout documentation.
• Track and follow up on project deliverables to help ensure deadlines are met.
• Assist with reporting, budgeting, schedule management, and issue resolution.
• Support safety, quality, and field reporting requirements while maintaining accurate and organized project records.
• Communicate project status, financial updates, risks, and key issues to the Project Manager and Finance.
• Perform special projects and other duties as assigned or requested in support of the organization.
• Collaborate with finance and accounting on project financial administration and billing, including job cost tracking, forecasting, budget-to-actual review, Schedule of Values, monthly billing, invoice processing, and stored materials documentation.
• Coordinate project and subcontractor/vendor compliance and documentation, including tax exemption certificates, certificates of insurance, bonding, OCIP/CCIP programs, purchase orders, and engineering and detailing tracking.
• Support change management and project recordkeeping by tracking NOCs and change orders, preparing supporting cost documentation and CO budgets, processing related subcontractor/vendor changes, and maintaining organized project files and records.

Benefits

• Inclusive medical, dental, vision, accident, and illness insurance.
• Company-paid disability and life insurance.
• Health Savings Account contribution of up to $1,000 per year.
• 401(k) retirement savings program with a company match.
• Employee Assistance Program, including discounts with major vendors and products.
• Mental and physical wellness programs.
• Competitive time-off package including vacation, sick, and holiday pay.
• Career advancement opportunities with a stable, well-established organization.
• Tuition reimbursement program and access to LinkedIn Learning courses.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree