Project Coordinator

S&B Services • Amarillo, TX

24d

About The Position

S&B Services is seeking a highly motivated, detail-oriented Project Coordinator to join its team in Dallas or Amarillo. Project Coordinators support the project team by keeping project documentation, coordination, and administrative processes organized and moving forward. The role includes general project administration as well as tracking labor compliance, subcontractor payment documentation, small-business reporting, subcontract flowdowns, and project deliverables.

Requirements

• 3–10 years of related experience.
• Proficiency in LCPtracker, Microsoft Word, and Excel.
• Excellent organizational skills; proactive, self-reliant, and detail-oriented.

Nice To Haves

• Construction administration experience is a plus.

Responsibilities

• Prepare letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports.
• Assist Project Managers with proposal letters, outline specifications, work/design schedules, and proposal books.
• Maintain project lists and records, including job lists, subcontract tracking lists, and filing lists.
• Prepare project forms as directed, including subcontracts, purchase orders, change orders, AGC agreements, professional service agreements, and transmittals.
• Coordinate proposal and capabilities packages, including proposal covers, tabs, company information, and sell sheets.
• Coordinate meetings and trainings, including scheduling, preparing handouts, and arranging lunches.
• Book travel as needed and coordinate communication with vendors and customers when a Project Manager is unavailable.
• Maintain project files, including preparing new files and arranging for completed files to be archived.
• Review all LCPtracker submissions weekly for S&B and every subcontractor tier.
• Approve or reject in writing every lower-tier subcontractor before award or mobilization.
• Direct the Project Manager in writing to withhold payment from a subcontractor for missing, late, or deficient certified payrolls or other labor standards noncompliance; the Project Manager implements withholding in the next payment cycle.
• Confirm in writing when a deficiency is cured, triggering release within seven days.
• Maintain the subcontractor payment log, payment file, and withholding file.
• Support required small-business reporting, track applicable subcontract flowdowns, and maintain the project deliverables register.

Benefits

• Traditional and Roth 401(k).
• One-month paid sabbatical after every five years of employment, plus $5,000 for travel.
• Medical, dental, and vision insurance coverage.
• 100% paid parental leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed